Executive Assistant

We are seeking a highly organized, proactive, and service-oriented Executive Assistant to the CEO. This role supports both business and personal priorities, requiring strong discretion, judgment, and adaptability. As a trusted partner, you will manage scheduling, travel, communications, and coordination to keep priorities running seamlessly. While rooted within the firm, the role extends beyond a traditional corporate scope and includes select external responsibilities. This is a high-trust, high-visibility position with opportunity to grow. The ideal candidate anticipates needs, solves problems proactively, and takes pride in enabling leadership to operate at their best.

Responsibilities

• Manage complex calendars and scheduling for senior leadership across multiple time zones.
• Prepare meeting materials, agendas, and follow-up action items.
• Assist with email coordination and professional correspondence.
• Track priorities and ensure timely execution on key action items.
• Arrange end-to-end domestic and international travel, including flights, accommodations, and transportation.
• Prepare detailed itineraries and ensure seamless logistics.
• Serve as a central point of coordination for internal and external stakeholders.
• Ensure clear, timely, and professional communication on behalf of leadership.
• Coordinate leadership meetings, firm outings, and company off-sites.
• Support day-to-day management of the Chicago offices, including vendors and facilities.
• Source high-quality, tasteful, and on-trend options while remaining mindful of budget.
• This role includes personal assistant support to leadership when needed, which may include coordinating appointments, managing reservations, handling occasional errands, researching vendors, and assisting with personal logistics.
• Support ad hoc initiatives and strategic projects within the Office of the CEO, such as assisting with hiring, presentation creation, and research.

Experience

• Bachelor’s degree preferred.
• 3 years of experience supporting c-suite executives, principals, family offices, or founders as an executive administrative assistant.
• Must be highly literate in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Professional demeanor with refined interpersonal skills and a strong service orientation.
• Ability to maintain composure and professionalism in a fast-paced, high-output, ambitious culture.
• Outstanding organizational skills to ensure the timely execution of responsibilities.
• Excellent written and verbal communication skills, with a focus on proofreading.
• Strong interpersonal skills and a naturally service-oriented mindset.
• Ability to seamlessly manage multiple tasks with potentially shifting priorities.
• High level of professionalism, discretion, and integrity with internal and external stakeholders.
• Proactive, resourceful, and solutions-oriented.
• Interested in building a long-term role and growing with the position over time.
• Team-player, collaborative, positive attitude, and a good sense of humor.

#117996

The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.