Real Estate Administrative Assistant, Full-Time Office Support

The Knox Fox Real Estate Group is looking for a professional, organized, and dependable full-time Administrative Assistant / Receptionist to support our growing real estate office.

This role will begin with front office, client service, and general administrative responsibilities. Over time, the right person will be trained to assist with more advanced real estate office tasks, including listing preparation, contract paperwork support, deadline tracking, client communication, vendor coordination, and file organization.

This is a great opportunity for someone who enjoys being organized, helping people, following systems, and supporting a busy real estate team behind the scenes.

This is not a sales position. Real estate experience is helpful, but not required. We are looking for someone with the right attitude, work ethic, communication skills, and attention to detail.

About the Role

You will be one of the first points of contact for our clients, agents, vendors, and visitors. We need someone who is friendly, professional, calm under pressure, and able to stay organized while managing a variety of tasks throughout the day.

The right person will be comfortable answering phones, greeting clients, handling administrative work, learning new systems, and helping keep the office running smoothly.

Responsibilities

Front Office / Reception

Answer incoming calls professionally and route them appropriately
Greet clients, vendors, and visitors in a warm and professional manner
Take accurate messages and make sure information gets to the right person
Maintain a clean, organized, and welcoming front office environment
Assist with scheduling, appointments, and calendar coordination
Help create a positive first impression for clients and visitors

Administrative Support

Handle email, scanning, printing, filing, and data entry
Prepare, organize, and maintain office files and records
Assist with client communication and follow-up as directed
Support agents and leadership with day-to-day administrative needs
Help maintain office systems, checklists, and procedures
Assist with ordering supplies and keeping the office organized
Help coordinate with photographers, inspectors, contractors, vendors, and service providers

Real Estate Office Support, With Training

Learn real estate forms, timelines, checklists, and office processes
Assist with listing preparation and property file organization
Help track important dates, documents, signatures, and follow-up items
Assist with contract-to-closing administrative support
Help keep client files accurate, complete, and organized
Support the team in creating a smooth and professional client experience
Take on additional responsibilities as training is provided

The Right Fit

We are looking for someone who is:

Professional, friendly, and comfortable speaking with clients
Reliable, punctual, and consistent
Highly organized and detail-oriented
Able to follow systems and checklists
Calm when juggling multiple tasks
Comfortable with email, calendars, documents, and basic office technology
Willing to learn new systems and processes
Able to take direction, ask good questions, and follow through
Comfortable working in a fast-paced office environment
Interested in growing into a larger real estate operations role over time

Qualifications

Strong communication skills
Strong attention to detail
Basic computer skills, including email, calendars, documents, and data entry
Ability to maintain confidentiality and professionalism
Positive attitude and team-first mindset
Ability to stay organized and prioritize tasks
Real estate office experience is a plus, but not required
Experience with contracts, deadlines, scheduling, or administrative file management is a plus, but not required

What We Offer

Full-time position with long-term growth potential
Training in real estate office systems and administrative processes
Opportunity to grow with an established local real estate team
Professional office environment with clear expectations
Supportive team culture focused on communication, service, and accountability
Opportunity to take on more responsibility as skills develop

Pay: $16.00 - $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Paid time off
• Retirement plan

Work Location: In person

Salary : $16 - $18