Administrative Event Coordinator

The KNOW Women is a global media company that exists to amplify the voices of businesswomen through our publications and community. We believe these women deserve to be known because, when successful women are lifted up for their hard work and achievements, they inspire the next generation of female leaders. 

As the Administrative Event Coordinator, you will assist in bringing awareness to local female-run businesses to help keep the KNOW Women’s mission moving forward.

This is a great opportunity for someone looking to support the growth & impact of businesswomen both locally and globally through visibility and connections. This is an entry level position which combines administrative and event coordination roles. We call this a generalist, traffic manager position. It's perfect for a fast paced well organized self starter that wants to grow with a mission based company.

Key Responsibilities: 

Administrative Assistant

• General office duties, including managing calls and calendars, emails and website communications.
• Set up all interviews with KNOW awards, i.e., 100 Women to KNOW, KNOW 40 Under 40 and KNOW Cares Grant Program.
• Assist with sponsorship and partnerships, managing communications and follow up.
• Manage storage facility, maintaining standards and ongoing inventory.
• Work with HQ team on special projects, as assigned.
• Coordinate with outside vendors on all KNOW events, including member dinners, Focused Conferences and the KNOW annual Summit.
• Represent the KNOW Women at 3rd party conferences and social events, as directed.
• Assist the Regional Account Managers with any 3rd party scheduling to ensure that publications are brought to a successful deadline.
• Attend all KNOW Phoenix Social functions, and selected remote functions, as needed.

Events

• Assist in the set up and takedown of all local KNOW events.
• Work with local teams to ensure the event is up to KNOW brand standards.
• Work with HQ on annual summit.
• Plan travel & experiences for Winner’s Circle, PLATED Dinner and other mingles across the US.

Desired Characteristics:

• Poised, with experience working with high-level business owners.
• Strong verbal and written skills.
• Strong working knowledge of technology, including Word, Excel and Google Documents.
• Working knowledge of SLACK.
• Self-driven, resilient, and coachable.
• Excellent time management and communication skills.
• Ability to meet deadlines and work under pressure.
• Self-starter that appreciates schedule flexibility and a level of independence.
• Ability to travel, as needed.

Experience Requirements:

• Prior Executive Assistant Experience a plus.
• Must be able to provide a minimum of 3 professional references.
• High School Graduate.  College degree preferred.

This is an excellent opportunity for someone looking to support the growth & impact of businesswomen both locally and globally through visibility and connections.  Moderate travel is required.

KNOW Women, LLC is committed to the principles of equal employment opportunity. Employment decisions are made without regard to race, color, creed, gender, sexual orientation, marital status, national origin, age, handicap or religious belief.