Events Lead - Part time

Position Summary

The Part-Time Events Lead is responsible for coordinating and supporting rentals, special events, and theater-based event activities for Kentucky Science Center. This role focuses on client communication, event logistics, operational execution, and day-of coordination to help ensure a positive guest and client experience.

Reporting to the Senior Manager of Visitor Services, this position works collaboratively with Visitor Services leadership, the Theater Coordinator, Operations, Education, Facilities, and other internal teams to support event readiness and successful execution of Kentucky Science Center-centered events and external rentals.

This role will oversee part-time event hosts and assist with operational coordination for signature events and rentals including ThunderBlast, Science Celebrations, Adult Series events, potential Hollywood movie events, birthday party rentals, corporate rentals, weddings, community events, theater rentals, and other internal and external events hosted at Kentucky Science Center.

Responsibilities

• Coordinate day-of event operations and logistics for Kentucky Science Center signature events, rentals, and special programs.
• Serve as the primary operational contact for event communication through Planning Pod, Formstack submissions, and the Kentucky Science Center rentals email account.
• Communicate with clients regarding event logistics, timelines, setup needs, and operational details before and during events.
• Support execution of internal and external events including ThunderBlast, Science Celebration, Adult Series programming, Hollywood movie events, birthday parties, theater events, corporate rentals, weddings, and community events.
• Coordinate event setup and operational needs with internal departments including Visitor Services leadership, Theater Coordinator, Operations, Facilities, Education, Security, and other support teams.
• Supervise and support part-time event hosts during scheduled events.
• Assist with scheduling and training of part-time event hosts.
• Ensure event spaces are prepared and operationally ready prior to guest arrival.
• Help maintain event calendars, operational documents, and event records.
• Attend Morning Meetings, coordination meetings, and other operational meetings as needed.
• Support theater rental logistics and coordination in partnership with Visitor Services leadership and the Theater Coordinator.
• Provide excellent customer service and help ensure a positive guest and client experience throughout all phases of events.
• Assist with post-event follow-up and operational communication as needed.
• Entering sales and payments in Kentucky Science Center of sale system
• Perform other duties as assigned.

Salary : $20