Office Administrator

The Junior League of Jacksonville is seeking a highly organized, detail-oriented part-time Office Administrator to support daily operations, member services, and facility management at Riverside House. This role is central to ensuring smooth administrative functions, strong member communication, and successful League events.

KEY RESPONSIBILITIES

Office & Facility Management

• Coordinate day-to-day operations and maintenance of Riverside House, including vendors (cleaning, HVAC, landscaping, pest control, repairs, etc.)
• Manage office supplies, equipment, and service contracts; identify cost-saving opportunities and obtain vendor quotes as needed
• Handle incoming calls, emails, and mail; respond within 1–2 business days
• Assist with mailings, check distribution, and record keeping

Administrative & Member Support

• Serve as a key administrative liaison to the President and Board
• Maintain member database (updates, new members, transfers, dues tracking)
• Support member inquiries and direct communications appropriately
• Manage correspondence, tax-exempt documentation, and donation acknowledgments
• Assist with dues processing and reporting

Meetings & League Activities

• Coordinate logistics for League meetings and events (materials, name tags, setup)
• Support communication and mailings for key events (Annual Meeting, luncheons, etc.)
• Update rosters, directories, and internal systems annually

Fundraising & Events Support

• Assist with fundraising events including ticket sales, communications, and mailings
• Coordinate receipt and tracking of auction items and materials

Facility Rentals & Scheduling

• Manage Riverside House rental calendar, inquiries, and bookings
• Conduct tours, prepare agreements, and coordinate event logistics
• Process payments, deposits, and refunds; oversee event staffing coordination

General Operations

• Prepare staff schedules for events and building use
• Maintain accurate records and ensure timely communication across stakeholders

QUALIFICATIONS

We invite applications from candidates with the following experience:

• Strong organizational and time-management skills
• Excellent written and verbal communication
• Experience with administrative systems, databases, and Microsoft Office
• Ability to manage multiple priorities independently
• Customer service mindset and attention to detail
• Nonprofit or event coordination experience preferred but not required

Pay: From $20.00 per hour

Application Question(s):

• Do you have non-profit experience? Not required but preferred.

Work Location: In person

Salary : $20