Finance Assistant

Position Summary

The Finance Assistant provides administrative and financial support to the finance department by assisting with daily accounting operations, maintaining accurate financial records, and ensuring timely processing of financial transactions. This role is responsible for tasks such as accounts payable and receivable, payroll processing and verification of hours, data entry, invoice processing, account reconciliations, expense tracking, and preparing financial reports. The Finance Assistant works closely with internal departments and external vendors to ensure compliance with company policies and financial procedures while contributing to the accuracy and efficiency of the organization's financial operations. Strong attention to detail, organizational skills, and proficiency in accounting software and Microsoft Office applications are essential for success in this role

Key Responsibilities

• Must be willing to learn about the JRC students, their disabilities and the forms of treatment provided at JRC.
• Assists in all areas within the Finance Department to include payroll, accounts payable, accounts receivable and all other areas in the Department where assistance is needed.
• Covers specific areas within the department when members are on vacation
• Reviews new-hire information for accuracy and verify payroll setup.
• Assist with account reconciliations.
• Completes end of year reporting requirements as required by GAAP
• Responsible for completing other duties as assigned by supervisor.

Demonstrated Skills:

• Excellent interpersonal /communication skills.
• Ability to function well under constant deadlines.
• Able to react to change productively and handle other essential tasks as assigned.
• Exhibit respect for and consistently observe confidentiality of this position/department.
• Exhibit a professional appearance and demeanor.

Minimum Qualifications:

• Associate's or Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
• 1–3 years of experience in finance, accounting, bookkeeping, or a similar administrative role.
• Proficiency in Microsoft Excel, including formulas, sorting, filtering, and basic financial analysis.
• Experience using accounting or ERP software (e.g., QuickBooks, Sage, Business Central NetSuite, SAP, or Oracle) is preferred.
• Strong numerical accuracy and attention to detail.
• Excellent organizational and time management skills.
• Effective written and verbal communication skills.
• Ability to maintain confidentiality when handling financial information.
• Strong problem-solving and analytical skills.
• Ability to work independently and as part of a team

Preferred Qualifications:

• Bachelor's degree in Accounting or Finance.
• Experience with budgeting, accounts payable, accounts receivable, payroll and bank reconciliations.
• Knowledge of financial reporting and Generally Accepted Accounting Principles (GAAP).
• Advanced Excel skills, including PivotTables, VLOOKUP/XLOOKUP, and basic financial modeling.
• Experience supporting audits or month-end/year-end closing processes.

Key Technical Skills:

• Microsoft Excel
• Word and Outlook
• Accounting software/ERP systems
• Data entry and financial recordkeeping
• Financial reporting
• Budget tracking
• Invoice processing
• Bank reconciliation

Soft Skills:

• Attention to detail
• Integrity and discretion
• Communication
• Organization
• Time management
• Critical thinking
• Customer service mindset
• Adaptability

Typical Responsibilities:

• Process invoices and payments.
• Assist with accounts payable and accounts receivable and payroll.
• Prepare financial reports and spreadsheets.
• Reconcile bank and general ledger accounts.
• Maintain accurate financial records.
• Support month-end and year-end closing activities.
• Respond to finance-related inquiries from staff and vendors.
• Ensure compliance with company policies and financial procedures.

Commitment to equal opportunity
The Judge Rotenberg Educational Center is an equal opportunity employer and is committed to fostering an inclusive workplace. Applications are encouraged from candidates who share a commitment to supporting students and adults with special needs.

The Judge Rotenberg Educational Center (JRC) is a Residential Educational School and Adult Services Provider which is highly structured, innovative, and employs a consistent behavioral approach to education and treatment. Since 1971, JRC has provided very effective education and treatment to both emotionally disturbed students and clients with conduct, behavior, emotional, and/or psychiatric problems, as well as those with intellectual disabilities, or on the autism spectrum. JRC has an open admissions policy throughout the year. Any person or agency may refer applicants. Students are typically funded by public school districts and various state agencies. Some of our Special Features include: success educating the difficult-to-serve student, near-zero rejection/expulsion policy, highly structured education and treatment programs based on Applied Behavior Analysis, minimization of psychotropic medication, reward systems of unparalleled variety and extent, positive programming, effective treatment procedures, 24-hour video monitoring, behavioral counseling, open visiting policy, website for parents and agencies.