What are the responsibilities and job description for the Executive Assistant position at The Judge Group?
We’re Hiring: Executive Assistant II (Hybrid | Contract Role)
📍 Location: Newport Beach, CA 92660 (Hybrid – Mon–Thu onsite, Fri remote)
🕒 Duration: 9–12 Months Contract (Extension possible based on performance)
⏰ Shift: Normal business hours 8 Am to 5 PM
👤 Reporting to: SVP, Global Head of HR Operations
About the Role
We are seeking a highly skilled Executive Assistant II to join our People Experience Division. This is a high-impact hybrid role supporting 5–7 senior leaders in a fast-paced, dynamic environment. You’ll play a critical role in enabling leadership effectiveness, operational efficiency, and seamless communication across teams.
Key Responsibilities
- Proactively anticipate the needs of senior leaders and ensure they are fully prepared for meetings, travel, and business priorities
- Manage complex calendars and prioritize schedules with agility and precision
- Coordinate end-to-end domestic and international travel, providing thoughtful recommendations when needed
- Support full team meetings, including room logistics, technical setup, agenda preparation, and participant coordination
- Prepare, review, and maintain highly detailed written materials, including executive and Board-level presentations
- Create professional, polished presentations using Microsoft PowerPoint and Word
- Plan and coordinate events such as leadership meetings, conferences, and team gatherings
- Prepare and submit accurate expense reports in compliance with company policies
- Work independently with minimal oversight while offering proactive solutions
- Serve as backup support to other Executive Administrative Specialists as needed
- Handle special projects and miscellaneous tasks assigned by leadership
Qualifications & Skills
- Demonstrated initiative with strong problem-solving and decision-making abilities
- Ability to work independently after initial direction
- Highly responsive, professional, and service-oriented
- Strong attention to detail and discretion when handling confidential information
- Excellent oral and written communication skills
- Proven ability to collaborate across all organizational levels
- Advanced proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Teams)
- Preferred experience facilitating virtual meetings
Required Experience
- 5 years of experience supporting multiple senior executives
- Exceptional organizational and prioritization skills
- Ability to adapt quickly to changing priorities and time-sensitive needs
- Confident, approachable, and collaborative team player with a proactive mindset
Why Join Us?
✅ Exposure to senior leadership
✅ Hybrid work structure
✅ Opportunity to make a meaningful impact within People & HR Operations
✅ Potential for contract extension based on performance
📩 Interested candidates are encouraged to apply or message directly for more details.
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Salary : $42 - $45