Admin Assistant / EA

Administrative Assistant / Executive Assistant

Private Concierge Medical Practice | Primary Support to World‑Renowned Physician

About The Role

We are looking for a highly skilled Administrative Assistant / Executive Assistant to support a world‑renowned physician leading an elite concierge medical practice. This environment is fast‑paced, complex, and service‑driven, supporting a clientele with exceptional expectations for discretion, responsiveness, and professionalism.

This role requires someone who excels in ambiguity, anticipates needs proactively, and operates with exceptional emotional intelligence. You will work closely with a visionary, high‑performing physician with a deep commitment to patient care. For the right candidate, this position offers significant professional growth and long‑term career value.

Responsibilities

Executive & Physician Support

• Serve as the primary administrative partner to the Physician, managing daily operations and priorities
• Oversee a highly dynamic calendar, including medical appointments, travel, personal commitments, and urgent client needs
• Anticipate preferences, identify patterns, and resolve issues independently
• Maintain strict confidentiality across all patient, client, and business matters
  
  

Practice & Client Operations

• Coordinate patient scheduling, follow‑ups, and concierge‑level requests with urgency and discretion
• Collaborate with internal and external partners, including medical specialists, personal staff, family offices, and vendors
• Maintain organized systems for records, communications, and workflows
  
  

Office & Practice Management

• Oversee daily administrative operations to ensure seamless practice function
• Manage vendors, supplies, and special projects
• Identify inefficiencies and implement improvements proactively
• Handle sensitive matters with maturity, discretion, and emotional intelligence
  
  

Qualifications

• 5 years of experience as an Executive Assistant, Personal Assistant, or senior administrative professional
• Experience supporting a physician, executive, entrepreneur, or high‑profile individual preferred
• Background in concierge medicine, private practice, luxury services, or UHNW environments strongly preferred
• Exceptional organizational, time‑management, and problem‑solving skills
• Strong written and verbal communication abilities
• High proficiency with scheduling tools, email platforms, and Microsoft Office or equivalent
• Demonstrated integrity and absolute discretion
  
  

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