Sr. Grants and Contracts Manager

The Sr. Grants & Contracts Manager is responsible for all activities related to sponsored projects within a department or division. This position serves as a leader and first point of contact and resource guide for department faculty, staff, and analysts for the planning and development of budgets for submission with proposals to various federal agencies, private agencies, foundations, and commercial entities. The Sr. Manager will provide instructions on protocol, regulations, and guidelines for compliance with sponsors and/or the university. The Sr. Manager will oversee managers and/or supervisors and professional staff and is responsible for the performance and outcomes of multiple related units. The Sr. Manager will develop departmental plans, including business, production, operational, and organizational priorities, as well as control resources and policy formulation. The Sr. Manager will identify funding sources, acquire and allocate resources, ensure compliance, advise on grant and contract regulations, negotiate contracts, and oversee the grants and contracts management function for a department/division.

Job Scope/Complexity

Will provide broad/in-depth guidance on protocols, regulations and guidelines to PI and other scientific/research professionals, both within the university and with other associated research/administrative professionals outside of the University. This position offers leadership, guidance, and learning support to Grants & Contracts Managers, analysts, specialists, and coordinators within the department. Works closely with faculty and staff on complex awards and submissions; provides ongoing staff training; disseminates information on new regulations and compliance rules; provides regular sponsored funding reports to department, center and/or division leadership. Act as the final point of contact for the department or division with faculty, grants, and sponsored research staff.

Specific Duties & Responsibilities

• Serve as department/division leadership for the financial management of sponsored projects.
• Oversee the administrative aspects of sponsored awards, including establishing project accounts, coordinating and tracking the negotiation of terms and conditions with funding agencies, and ensuring compliance with agreement terms and conditions and sponsor guidelines and regulations.
• Oversee the development of project budgets in collaboration with principal investigators, ensuring accuracy, feasibility, and compliance with sponsor guidelines.
• Ensure that project expenditures, financial transactions tracking, and account reconciliation are handled appropriately to ensure proper stewardship of sponsored funds.
• Stay abreast of relevant regulations, policies, and guidelines governing research administration, such as federal regulations (e.g., Uniform Guidance), institutional policies, and sponsor requirements.
• Facilitate contract negotiations with industry partners, government agencies, and other external entities.
• Provide leadership and guidance in the preparation of progress reports, financial reports, and other required documentation to funding agencies and sponsors in accordance with grant requirements and deadlines.
• Partner and act as final point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration on the planning and development of submissions to various federal offices, private agencies/foundations and commercial entities.
• Responsible for departmental pre-review of complex proposals.
• Manage process for the final grant package presentation and approval with the Office of Research Administration.
• Responsible for the timely preparation of proposal budget for Principal Investigator review.
• Revise and advise on approved budget changes to awarded grants/contracts.
• Manage the sponsored portfolios of various departmental faculty.
• Develop and oversee the maintenance of budget monitoring systems for JHU departmental funds. Review SAP reports, analyze variances, and take appropriate action.
• Manage internal sponsored audits and the development of an account reconciliation system for sponsored accounts.
• Develop reports for forecasting and trending expenditures for awards.
• Manage the process of delivering technical and financial reports to private and government sponsors.
• Provide ongoing guidance, facilitation and expertise to faculty pursuing funding and provide analysis of all grant and contract applications.
• Ensure compliance in all areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within documents, conflicts of interest, etc.
• Maintain ongoing updates and communications related to current funding, including regular auditing and reporting to PIs on the financial status of grants, contracts, and discretionary accounts. Provide relevant updates and reports to departmental leadership.
• Assist with closeout of grants and contracts.
• Ensure that post-award processes are coordinated by members of the grants and contracts team, including award setup, review, account setup verification, and ensuring that staff is setup appropriately.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, payment of invoices, and paperwork finalization related to subcontract setup.
• Oversee and direct all aspects of complex award management activities and provide oversight to members of the grants and contracts team, including monitoring and managing accounts, audits, evaluations and reporting.
• Provide information and direct assistance to complete contract and grant closeouts.
• Ensure that closeouts handled by members of the grants and contracts team are handled appropriately.
• Ensure compliance in all areas related to grant and contract management, including compliance registrations, safety and environmental health issues, internal protocols, conflicts of interest, etc.
• Manage the performance and efficiency of members of the departmental grants and contracts team.
• Other duties as assigned.
  
  

Technical Qualifications & Specialized Certifications

• Thorough knowledge of external federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.
• Knowledge of Excel, Access and Word.
• Knowledge of accounting and budgeting theory and practices.
  
  

Technical Skills & Expected Level Of Proficiency

• Analytical Skills: Advanced
• Attention to Detail: Advanced
• Grant Closeout Procedures: Advanced
• Grant Proposal Preparation: Advanced
• Grant Regulations: Advanced
• Grants and Contracts Management: Advanced
• Oral and Written Communications: Advanced
• Record keeping: Advanced
• Regulatory Compliance: Advanced
• Relationship Management: Advanced
• Strategic Planning: Advanced
  
  

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Minimum Qualifications

• Bachelor’s degree.
• Eight years of related experience in sponsored research and/or financial positions. Four of those years must be in a leadership capacity with management responsibilities.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
  
  

Preferred Qualifications

• Master's degree with 10 years in similar position.
• Knowledge of US Government and other donor rules and regulations.
• Deep knowledge and experience working on grants and contracts
• Understanding of country registrations and legal requirements
• Expert knowledge of Office of Management and Budget (OMB) Code of Federal Regulations (CFRs) and Federal Acquisition Regulation (FAR) regulations
• Knowledge of proposal submissions
  
  

Classified Title: Sr. Grants & Contracts Manager

Job Posting Title (Working Title): Sr. Grants and Contracts Manager

Role/Level/Range: ATP/04/PF

Starting Salary Range: $102,944 - $134,039 Commensurate with Experience

Employee group: Full Time

Schedule: Monday - Friday 8:30am - 5:00pm

FLSA Status: Exempt

Location: Jhpiego

Department name: 60000070-Contracts Management CMD

Personnel area: Academic and Business Centers