Administrative Buyer

Administrative Buyer supports the purchasing functions necessary to satisfy client programs, and internal corporate requirements. This role provides administrative and coordination support by processing purchase orders, contract negotiations with supplies, tracking orders, creating and maintaining appropriate levels of inventory where appropriate, quality assurance and liaising with inventory teams and management. 

This role will work with staff across departments to forecast the needs of the business and make purchase decisions based on demand.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

• Purchase goods, materials, components, or services in line with specified cost, quality and delivery targets
• Support the purchasing function and other relevant departments and communicate any supply problems which may impact on business operations
• Act as an interface between suppliers and other relevant departments on purchasing processes and new projects and activities
• Monitor and advise on any issues which present risk or opportunity to the organization
• Must possess strong skills in negotiating with vendors to maximize savings and/or profit margins. 
• Provide analysis on costs, new and existing and review cost reduction activities
• Prepare reports and updates as and when required
• Negotiate contracts, improve prices and terms of business with suppliers and review opportunities to make business savings utilizing negotiation and procurement best practice tools and methods
• Build, maintain and manage supplier relationships and keep up good communications
• Ensure that a professional and consistent approach is taken in relation to all supplier relationships
• Ensure compliance to company guidelines, purchasing policies and procedures
• Reviews policies and procedures as it relates to Procurement and helps create process improvements
• Compile data relating to supplier performance to enable evaluation
• Assess and evaluate suppliers and contribute to performance reviews to ensure contract compliance
• Contact suppliers to resolve price, quality, delivery or invoice issues
• Clarifies purchase requirements, sources items and request quotes within corporate policy requirements and places approved purchase.
• Takes a pro-active approach in seeking alternate sources to realize lower costs, higher service levels, creative ideas, and product alternatives. 
• Manage relationships with vendors, service providers and landlords
• Shows moral courage, openness and honesty in all dealings

Skills and Attributes

• Able to build and maintain effective and productive relationships with staff, stakeholders and suppliers
• Good communication, negotiation, interpersonal and influencing skills
• Analytical, numerically astute with strong demonstrated problem solving abilities
• Able to manage time effectively, prioritize tasks and achieve set targets
• Commercial and financial awareness with a full understanding of how failure impacts the production, manufacture and customer order fulfilment
• Able to work well under pressure and handle emergency and stressful situations
• Keen attention to detail and accuracy
• Excellent computer skills

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Must be analytical and detail oriented. 

EDUCATION and/or EXPERIENCE

Bachelor's Degree in Business Administration or Related Field Preferred.

CPP or similar certification preferred.

Two (2) years of Buying experience preferably in Warehousing, Ecommerce, Logistics, Distribution, or related industry required.

LANGUAGE SKILLS

Must possess good reading, writing, comprehension and communication skills.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Must be able to compare different suppliers’ prices to ensure that the organization is getting the best rate for purchased products and services.

REASONING ABILITY

Ability to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

Ability to define problems, collect data, establish facts, audit procedures and draw valid conclusions.

Must be able to handle multiple tasks simultaneously, work well with peers and maintain composure during difficult and stressful situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk and sit. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 45 pounds.  This position works in an indoor office environment with a noise level that is usually quiet.  This position is required to travel by common air carrier, car or rail.

This job description, like all job descriptions is not 100% inclusive of all the duties and responsibilities of the position.  The Jay Group reserves the right to alter and add to these responsibilities to meet the changing needs of the Company.

About Jay Group:

Jay Group is an industry-leading provider of warehouse inventory management, ecommerce fulfillment, transportation, and specialty packaging services.  For over 55 years, some of the world’s most trusted and well-known brands have relied on Jay Group to ensure their product is delivered accurately and on time. Jay Group manages the back-end details of parcel and B2B fulfillment so that clients can focus on growing their brands and businesses.

Benefits:

• 401K with company discretionary match
• Dental Insurance
• Employee Assistance Program
• Health Insurance
• Life Insurance
• Long Term Disability insurance
• Paid Holiday Hours
• Paid Time-Off
• Plum Benefits
• Short Term Disability Insurance
• Vision Insurance
• Weekly Pay

What does it take to be a Jay Group Team Member?

• Uphold Jay Group Core Values
  • Make it Possible:  We happily and skillfully remove barriers to success for our clients and our employees.
  • Drive to Innovate:  We have a relentless drive to innovate, simplify and continually improve.
  • We Win Together:  We recognize that our success depends on our collective genius and that we succeed when our clients succeed.
  • Built on Trust:  We live our legacy of being open, honest, ethical, and genuine.
• Have a proactive and self-motivated work style. Enjoy working independently with strong attention to detail.
• Must be willing to submit a background check.
• Ability to work legally in the United States

Equal Employment Opportunity Employer

Join our team!