Part-Time Administrative Assistant

• Company: The J. Thomas Company.

• Salary/Pay Rate: $22 - $25 per hour (based on experience).

• Location: Brooklyn, NY (Onsite).

• Job/Employment Type: Part-Time.

• Schedule: Wednesday Friday, 8:00 AM 4:00 PM (Paid Lunch Break).

• Project Scope: High-end residential construction and custom fabrication.

• Mandatory Licenses & Certifications: None Required.

You will serve as the operational backbone of a fast-growing general contracting and fabrication company. This role is ideal for a bilingual professional who enjoys being the central point of coordination across field staff, subcontractors, and designers.

You will play a key role in supporting project execution and maintaining organization across all active jobs. Your work directly contributes to the growth of a high-end business known for craftsmanship and precision.

• Monitored business expenses and collaborated with the bookkeeper to provide regular updates on payment statuses.

• Executed financial tasks including the preparation of 1099 payroll checks and handling banking deposits.

• Organized project binders and documentation to ensure all purchase receipts are accurate and accessible.

• Coordinated with expeditors to obtain necessary permits and maintain compliance with city agency requirements.

• Facilitated subcontractor relations by collecting contracts, insurance certificates, and assisting with payment scheduling.

• Collaborated with IT and website developers to resolve technical issues and provide project completion updates.

• Administered HR functions including tracking employee leave, preparing onboarding materials, and assisting with field payroll.

• Previous experience in an administrative, office management, or operations support role.

• Strong proficiency in QuickBooks Online and general financial tracking.

• Advanced skills in Microsoft Office Suite, specifically Excel, Word, and Outlook.

• Proven ability to manage time effectively in a fast-paced, deadline-driven environment.

• Must be bilingual in English and Spanish.

• Experience working specifically within the construction or general contracting industry.

• Familiarity with New York City permitting processes and subcontractor coordination.

• Previous experience supporting payroll processes and new hire onboarding.

• Comfort working in a small, growing company where responsibilities may evolve over time.

• Competitive hourly pay with a consistent part-time schedule.

• Paid lunch break included in the daily 8-hour shift.

• Excellent work-life balance with a fixed Wednesday through Friday schedule.

• Opportunity to grow professionally within a rapidly expanding company.

• Exposure to high-end NYC architectural design and construction projects.

• Collaborative and supportive team environment.

The J. Thomas Company is a progressive construction firm dedicated to the art of craft and the pursuit of excellence in the NYC residential market. We specialize in delivering architect-driven, high-end interiors with precision and care.

The J. Thomas Company is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.