What are the responsibilities and job description for the Administrative Assistant - Financial Reportin position at Time Equities Inc?
ADMINISTRATIVE ASSISTANT - FINANCIAL REPORTING
Time Equities, Inc. (“TEI”), a full-service real estate company, is seeking an administrative assistant who will be responsible for supporting the CFO and Director of the Equity Department. This role involves assisting in managing a large roster of current investors, handling a multitude of transactions, preparing communications, uploading K-1 and Investor Statements, and collaborating with internal teams to enhance operational processes.
RESPONSIBILITIES
Job responsibilities include, but are not limited to:
- Coordinate team communications and calendars, respond to calls/emails, and interface with clients
- Prepare invoices, memos, and reports
- Maintain organized filing systems (electronic & hardcopy), databases and retrieve information
- Schedule meetings, calls, and webinars
- Provide general administrative support to the IR, Audit, and Finance executives
- Uphold a strict level of confidentiality
- Develop and sustain a level of professionalism among staff and clientele
- Maintenance and Management of the App Folio Investor Portal
- Assist various departments with onboarding of investors, new and sold properties, and other transactions
REQUIREMENTS
- 2 years of professional experience in finance, private wealth advisory, or related real estate/investment fields
- Proficiency with App Folio, Microsoft Excel, and PowerPoint
- Requirement to work in the office
- Professional written/verbal interpersonal communication skills with a client-service mindset
- High level of organization, accuracy, and attention to detail
- Ability to maintain confidentiality and handle sensitive information
- Strong initiative and ability to work both independently and as part of a team
- Ability to manage multiple deadlines and adapt to changing priorities
- Interest in real estate, investing, private markets, and in developing skills across investor relations, capital administration, and operational systems
- Bachelor's degree
BENEFITS AND PERKS:
- Broad competitive compensation and benefits package, including Medical, Dental, Vision, Life, and Disability insurance
- 401(k) Retirement Plan with company-matched contributions
- Eligible to elect other voluntary benefits, including FSA, and additional life insurance coverages
- Up to $3,500/year in tuition reimbursement
- Tax-free benefits for mass transit or parking expenses
- Access to an Employee Assistance Program for services including counseling, financial and legal consultation, referrals for care services, and more
- Opportunity to enroll in an internal mentorship program
- Opportunity to serve on various internal committees, such as the Change Committee and Wellness Committee
- Health and wellness opportunities, including discounted gym membership options with NYSC and Class Pass
- Paid time off, including vacation, sick, and personal days
Time Equities, Inc. does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment decisions are based on qualifications, merit, and business needs.
For more information, please visit our website at https://timeequities.com/
Salary - 75-85K
Salary : $75,000 - $85,000