Accounting Assistant

The HYPE Agency LLC

ACCOUNTING ASSISTANT

Job Description

We are a promotional event staffing agency located in Southern New Hampshire. We are currently looking to hire a part-time Accounting Assistant. The position will be Monday through Friday 9am-3pm with an hourly rate of $25.

ACCOUNTING ASSISTANT

Duties and Position: Hype Accounting Assistant is a hybrid position, in HYPE office and out of home office- the typical work week entails 3 days in the office in Salem, NH and 2 days remote. Duties may be reasonably modified at HYPE’s discretion from time to time. The following outlines the duties of the position.

Qualifications

·        Minimum of 1-2 years of experience in office setting

·        Onboarding experience

·        ADP experience preferred but not required

·        Detailed oriented and organized

·        Trustworthy and reliable

·        Strong communication skills and ability to work in a fast-paced environment

·        Customer services experience

Accounting Assistant duties include, but are not limited to:

·        Report directly to Director of Finance and Controller

·        Develop a strong understanding of the experiential marketing industry

·        Be available to clients, internal colleagues, and staff during business hours

·        Communicate clearly and respectfully with colleagues and clients

• Participate in company meetings on payroll needs, timelines, and deadlines

·        Remain organized with delegated tasks

·        Send onboarding links to new hires daily on New Confirmed List

·        Follow up on missing onboarding documents and tasks with new hires

·        Update New Confirmed List to keep Activation aware of status

·        Manage hiring new employees through ADP

·        Collection of onboarding documents

·        Troubleshoot any new hire questions regarding onboarding

·        Finalize employment in ADP

·        Update Talent Management System (TMS) and Paysheets with new hire ID

·        Manage Accounting Email

·        Respond to and resolve all staff payroll inquiries in a timely manner 

·        Brand Ambassador emails including payroll questions and concerns, onboarding process, troubleshooting their TMS profiles, etc.

·        Maintain up to date profiles on Brand Ambassadors as needed

·        Support the Director of Finance and Controller on tasks as needed

·        Phone Operations

·        Manage office phone calls and direct callers when necessary to team members

·        Update talent profiles as needed

ADDITIONAL INFORMATION: This would be a part-time position. Hype is an equal-opportunity employer. And remember. . . WE LOVE WHAT WE DO so if you are not looking for a job that you will absolutely love, please do not bother applying!

Please submit a cover and introduction letter and resume with any other information that makes you stand out. This position is in our Salem, NH office.