Office Assistant

Our client is a full-service construction and facilities management company with more than 30 years of continuous operation providing high-quality services to government, commercial, and residential clients, operating with a strong commitment to integrity, performance management, and customer service.

Position Summary

We are seeking a high energy, proactive, reliable, and professional Office Assistant to support daily administrative operations. This individual will serve as the primary point of contact for incoming calls and visitors, provide direct administrative support, and help ensure the office runs smoothly and efficiently.

Key Responsibilities

Administrative & Front Office Support

• Answer and route incoming phone calls in a courteous and professional manner
  

• Greet visitors and manage front office communications
  

• Receive, distribute, and track incoming and outgoing mail and deliveries
  

• Maintain organized electronic and paper filing systems
  

Back Office Support

• Manage and maintain the CEO’s calendar, including scheduling meetings and reminders
  

• Coordinate appointments, internal meetings, and limited travel logistics
  

• Assist with preparation of documents, email correspondence, and reports as requested
  

• Maintain confidentiality and always exercise discretion
  

Office Operations & Supply Management

• Monitor office supply levels and place orders as needed to ensure uninterrupted operations
  

• Track vendors and coordinate supply deliveries and service calls
  

• Maintain a clean, professional, and organized office environment
  

• Assist with filing when necessary
  

General Office & Team Support

• Assist HR and finance teams with administrative tasks such as document preparation, onboarding support, filing and tracking paperwork
  

• Support project managers and leadership with administrative needs when requested
  

• Perform other administrative duties as assigned to support company operations
  

Qualifications & Skills

• High school diploma or equivalent required; associate degree preferred
  

• Minimum 3–5 years of administrative, office assistant, or receptionist experience
  

• Strong organizational and time-management skills
  

• Excellent verbal and written communication skills (bi-lingual recommended)
  

• Proficiency with Microsoft Office (Outlook, Word, Excel)
  

• Professional demeanor with strong customer service orientation
  

• Ability to multitask, prioritize, and work independently
  

• Experience supporting executive leadership is a plus