What are the responsibilities and job description for the Administrative Assistant- Culture+People position at The Howard Hughes Corporation?
Dedicated to innovative placemaking, Howard Hughes Communities is the real estate platform of Howard Hughes Holdings Inc. (NYSE: HHH) and is recognized for its ongoing commitment to design excellence and to the cultural life of its communities. Building on that foundation, we foster a culture of curiosity that empowers every employee to shape their own story within our organization.
About the Role
As the Administrative Assistant, this role will provide administrative support to multiple Human Resources Leadership team members including the SVP Culture People. The Administrative Assistant will carry out responsibilities ensuring optimal organization for the C P department by assessing and effectively managing their time across competing priorities. This role will be proactive in Human Resources event coordination, booking travel arrangements, calendar management, contract management, procurement and expense reporting for the department.
What You Will Do
Strategic schedule management based on up-to-date priorities with limited oversight: schedules meetings, travel, and events to enable high productivity and value for time spent.
Maintain individual and team calendars.
Attend regular team status meetings and maintain/circulate agendas, status reports and notes.
Processes invoices for HR work and projects as needed
Onboard new vendors within Coupa and confirm vendor contracts are up to date. Liaison with key department personnel to manage approval process.
Co-coordinates special activities and functions such as conferences, special events, travel appearances, guest travel arrangements, meetings, interviews and conference calls.
Coordinates special and routine meetings and lunches, including coordinating conference space and schedules with other departments.
Assists with presentations, document preparation and special projects as needed.
Maintains appropriate bounds of confidentiality around topics of HR focus, content of work products, and access to employee-level data.
Manage all incoming and outgoing mail, including sorting, distribution, and preparing packages for shipment.
Coordinate inventory needs and oversees procurement of department supplies and snacks.
Reconcile transactions within Navan expense management system.
Serve as back up to other Administrative Assistants as needed and display high level of collaboration with Administrators supporting other leaders in the business.
Provide back up support for front reception desk on an as-needed basis.
Serve as departmental liaison with other departments.
ABOUT YOU
High school diploma or equivalent from an accredited institution.
Five or more years of experience in an administrative role in a professional office environment.
Ability to manage multiple and competing priorities while meeting deadlines or responding in a timely manner.
Communicates effectively both verbally and written.
Demonstrates strong attention to detail and proofreading abilities.
Demonstrates strong initiative, critical thinking, strong work ethic and customer service orientation.
Demonstrates sound judgment and makes independent decisions in routine situations.
Interacts with executives, employees, visitors and vendors with professionalism and diplomacy.
Advanced proficiency in Microsoft Office software.
Experience with Coupa, Salesforce, and Workday preferred.
Maintains strict confidentiality.
Ability to lift up to 25lbs.
Work overtime as business needs deem appropriate.
Benefits Built for You
At Howard Hughes Communities, we offer competitive, market-based compensation that rewards performance and supports career growth. Our comprehensive benefits package designed to support employees at every stage of their career, is focused on holistic wellness-social, emotional, financial, and physical.
Competitive 401k plan
Generous PTO policy
Premium medical, dental, and vision coverage
Voluntary benefits for unexpected life events
Student loan assistance and stipends to assist with lifelong learning
About Howard Hughes Communities
Howard Hughes Communities develops, owns, and operates the nation's premier large-scale master planned communities and mixed-use developments. Our award-winning portfolio includes The Woodlands, Bridgeland, andThe Woodlands Hillsin Greater Houston; SummerlininLas Vegas; Teravalis inGreater Phoenix; Ward VillageinHonolulu; and Merriweather District inColumbia, Maryland. Strategically positioned to meet and accelerate development based on market demand, we offer one of the strongest real estate platforms in the country. Learn more atcommunities.howardhughes.com.
NOTICE TO THIRD-PARTY AGENCIES
Please note that Howard Hughes Communities does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Howard Hughes Communities will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Howard Hughes Communities explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Howard Hughes Communities.