What are the responsibilities and job description for the Accounts Payable/Accounts Receivable Specialist position at The Howard Company?
Accounts Payable/Accounts Receivable Specialist
Position Summary
The Accounts Payable/Accounts Receivable Specialist will assist in ensuring that the company pays vendors in a timely manner and receives payment for goods and services offered to customers. This position needs a team player - someone who is not only exceptional at multi-tasking but also thrives on troubleshooting and owning processes.
Key Responsibilities
- Voucher vendor invoices
- Create payments to vendors
- Add new vendors
- Process install invoices and install order lines
- Year end 1099 processing
- Maintain vendor COI and W-9 documents
- Manage company credit cards and petty cash
- Monitor the payable inbox.
- Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
- Deposit checks via check scanner.
- Create reports regarding the current status of customer accounts as requested.
- Identify past-due customer accounts, draft correspondence or call customers regarding past-due accounts in effort to get payment and maintain collection files.
- Research any customer invoice discrepancies with help from accounting staff and customer service.
- Collaborate with Director of Finance to review accounts receivable aging on a periodic basis.
- Collect and distribute mail daily.
- Willing to be a backup for other accounting duties as necessary.
- Abide by all Howard Company rules and regulations as noted in the Employee Handbook.
- Other duties as assigned.
Requirements
- High school diploma or equivalent required; associate degree in accounting preferred.
- 2 years of accounting experience in a manufacturing environment highly preferred.
- High level of accuracy, efficiency, and attention to detail.
- Strong math, typing, and computer skills, especially with accounting software and MS excel.
- Ability to communicate internally and with customers and vendors via phone, email and in person.
- Excellent research, problem-solving, and time management skills.
- Ability to operate related office equipment, such as computers, scanner and copier.
- Syteline experience is a plus.
- Able to work independently but also within a team.
Physical Requirements
- Ability to sit or stand for extended periods of time.
- Manual dexterity and hand-eye coordination for typing, filing, and using office equipment.
- Visual acuity and ability to read small print.
- Hearing acuity and ability to communicate effectively with others.
- Ability to lift and move office supplies and equipment.
- Mobility and ability to move around the office as needed.
Salary : $21 - $23