Office Assistant

We are seeking a dynamic and organized Office Assistant to join our team and help keep our office running smoothly. In this role, you will serve as the first point of contact for visitors and callers, manage administrative tasks, and support daily office operations. Your proactive approach and excellent communication skills will contribute to a productive and welcoming environment. This paid position offers an exciting opportunity to develop your administrative expertise while supporting a collaborative team. If you love children, enjoy helping parents navigate school life, possess strong organizational skills, and value being a part of a team that works for a better future through education, then this job is perfect for you.

The Homestead School is a Montessori School with campuses located in Glen Spey and Hurleyville, NY, offering children ages 3 years to 18 years (Pre-K through 12th grade) a unique, life-enriching, humanitarian, and outdoor-oriented educational experience. Our mission is to nurture self-motivated students whose love of learning will carry through into a lifetime of responsible and constructive contributions to the well-being of their fellow humans and the Earth. This position is located on the Glen Spey campus which educates students in grades PreK through 6.

We foster these 4 commitments in our students:

• Commitment to Excellence “I strive to do my best in everything I undertake, while being honest and self-compassionate that my best will vary.”
• Commitment to Character “I conduct myself with honesty, respect for all, empathy, compassion, kindness, and a love of life.”
• Commitment to the Earth “I work in partnership to make our human practices on this planet more regenerative, more equitable, more livable.”
• Commitment to Service “I am here to serve and support the growth of the greater good.”

• Greet visitors, clients, and vendors with professionalism and warmth at the front desk
• Greet students with kindness, support, and respect
• Manage multi-line phone systems, answer inquiries, and direct calls efficiently using proper phone etiquette
• Handle incoming correspondence, emails, and messages promptly and accurately
• Maintain organized filing systems—both physical and digital—including data entry, document proofreading, and record keeping
• Schedule appointments, coordinate calendar management, and assist with meeting arrangements
• Act as the contact person for school operations such as transportation from partner districts and copy machine repairs
• Support HR tasks such as compiling staff paperwork, attendance calendar tracking, and scheduling substitute teachers
• Support bookkeeping tasks such as invoicing, expense tracking, and basic QuickBooks data entry
• Assist with office management duties including supply inventory, equipment maintenance, and general organization
• Provide customer support by addressing inquiries and resolving issues in a courteous manner
• Use Google Workspace tools to prepare documents, reports, and presentations
• Perform clerical duties such as photocopying, scanning, proofreading documents, and managing mail distribution
• Support personal assistant tasks when needed—such as travel arrangements or special project coordination
• Maintain a professional appearance of the reception area to ensure a welcoming environment

• Previous experience working with children
• Proven customer service skills with the ability to manage phone etiquette gracefully and resolve inquiries efficiently
• Previous office experience or administrative support roles preferred
• Strong computer literacy with proficiency in Google Workspace applications
• Familiarity with office management software like QuickBooks is advantageous
• Excellent organizational skills with keen attention to detail in proofreading and data entry tasks
• Demonstrated ability to handle multi-line phone systems with professionalism and patience
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Experience in clerical work such as filing, calendar management, typing accurately at a fast pace, and supporting bookkeeping activities like bookkeeping or data entry

Join us as a School Office Assistant to be an essential part of the Homestead team! Your energy, organizational talent, and dedication will help create a seamless office environment that supports our mission. We value your contribution and are committed to providing a positive workplace where you can grow your skills while making a meaningful impact.

Pay: $20.00 - $25.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $20 - $25