Bookkeeper

Our client is seeking a detail-oriented Bookkeeper & Office Manager to maintain accurate financial records while supporting daily office operations. The role emphasizes bookkeeping responsibilities, including accounts payable/receivable, invoicing, job costing, and month-end tasks, while also providing administrative and office management support. Experience with modern accounting and scheduling software is strongly preferred.

Bookkeeping

• Record and maintain accurate financial transactions.
• Process and reconcile accounts payable and accounts receivable.
• Prepare estimates, issue invoices, and track payments.
• Perform job costing and assist in monitoring project profitability.
• Support month-end close, bank reconciliations, and other accounting activities as needed.

Administrative

• Manage and route incoming phone calls professionally and efficiently.
• Schedule appointments and service visits.
• Provide general office support, including document management, filing, and maintaining organized workspaces.
• Oversee office systems and provide basic technical assistance.
• Serve as the primary point of contact for staff, vendors, and external partners.
• Monitor shared inboxes to ensure timely responses.
• Order and maintain office supplies.
• Support ad hoc administrative projects as needed.
• Submit weekly employee hours to the HR partner for payroll processing.

Qualifications

• Experience in bookkeeping, office management, or a related administrative/accounting role.
• Bachelor’s degree preferred.
• Knowledge of A/P, A/R, and invoicing processes.
• Job costing experience preferred.
• Proficiency with QuickBooks strongly preferred.
• Strong communication, organizational, and time-management skills.
• Ability to multitask effectively and maintain accuracy in a fast-paced environment.
• High attention to detail and solid problem-solving abilities.

Work Environment & Schedule

• Full-time, on-site role, Monday–Friday, 9:00 AM–5:00 PM.

Compensation: 75-95K