Sr Education Coordinator - SOM

Join the HJF Team!

HJF is seeking a Sr Education Coordinator to be responsible for coordinating, administering, and analyzing processes and data related to class scheduling and enrollment, in addition to managing system upgrades, implementation and redesign in this area and serving as the campus expert in the tools used to perform these functions.

This position will be in support of USU's School of Medicine's Medicine department (SOM-MED), located in Bethesda, MD.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

• Serves as the supervising internal medicine clerkship administrator for all affiliated medical centers and healthcare facilities as well as directing the largest clerkship site at Walter Reed National Military Medical Center. Exercises significant independent judgment and has signature authority tor program related issues.
• Prepares schedules, acquires course facilities, and coordinates with administrative support departments for materials and supplies. Ensures that all participants are notified of schedule changes; responds to inquiries regarding meetings, conferences, courses, schedules, policies and procedures. Schedules monthly sessions for teachers to meet with EDP staff to discuss student progress.
• Collects, develops and edits notes from formal evaluation sessions and faculty written evaluations of student achievement into a final grade narrative analyzes all sources of information about student performance in three critical domains - knowledge, skills and professional behaviors - draws conclusions, and prepares narrative reports. Selects students for further discussion of grades by the departmental education committee.
• Reviews procedures and recommends changes to the registration and grading process. Responds to inquiries and corrects administrative problems related to the budget, procurement, parking and security, equipment and teaching materials and the database.
• Develops, reviews and maintains the status of a line-item budget; analyzes the overall impact of various program administrative decisions and plans on the budget and makes recommendations that enhance program operations.
• Ensures the preparation of various recurring and special administrative reports and correspondence. Provides follow up on administrative actions through completion. Searches for and compiles information, and prepares reports such as, student statistics, accreditation, course evaluations, accomplishments (for program management purposes), etc.
• Designs filing and retrieval system of correspondence, accreditation documentation and other academic related material and information. Establishes, organizes and maintains automated archival files used for program improvement and review.
• Analyzes program information, such as statistical data, through searches of computerized databases and assessment of information gained through direct observations/ discussions; summarizes; and prepares reports. Prepares abstracts and manuscripts.
• Administers final examinations to medical students; collects examinations locally and from all clerkship training sites, submits examination materials; and reviews and compiles evaluation reports to determine students' final grades.
• Advises course directors of failing grades or reports to students who may have particular difficulties in performance or attendance. Designs systems for organization of materials from all teaching sites and ensures the provision of teaching materials by the Multidiscipline Laboratory. Develops work statements, estimates costs, prepares budgets for Clerkship and authorizes disbursement of funds.
• May perform other duties and responsibilities as assigned or directed by the department chair.

Education and Experience

• Bachelor's Degree required. Master's Degree preferred.
• Minimum of 6-8 years of experience required.

Required Knowledge, Skills and Abilities

• Excellent oral and written communication skills: ability to interact with all personnel in the department.
• Ability to work independently and organize tasks knowing time constraints.
• Ability to manage time efficiently and handle multiple tasks and to assimilate detailed information into the bigger picture.
• Excellent word processing/typing skills and extreme attention to detail.
• Familiarity with the use of Artificial Intelligence applications to improve work efficiency.
• Fluency in computer usage; Fluency in the use of Google Suite and Microsoft products (Word, Excel, PowerPoint, etc.).
• This position may require U.S. Citizenship and the ability to obtain and maintain a T3/Secret security clearance.

Physical Capabilities

• Lifting: Requires lifting materials up to 25 lbs.
• Ability to stand or sit at a computer for prolonged periods.

Work Environment

• This position will take place in an office setting.

Compensation

• The annual salary pay range for this position is $77,600-$105,000. Actual salary pay will be determined based on experience, education, etc.

Benefits

• HJF offers a comprehensive suite of benefits focused on your health and well-being, from medical, dental, and vision coverage to health savings and retirement plans, and more.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.