Procurement Support Specialist

Procurement Support Specialist

POSITION SUMMARY

The Procurement Support Specialist provides administrative and operational support within the Facilities and Operations function, with a focus on procurement coordination, vendor support, inventory tracking, and data management. This role works collaboratively across departments to support purchasing and operational needs while helping maintain accurate records, consistent processes, and operational efficiency. This is an entry-level position ideal for someone who is organized, detail-oriented, and eager to learn.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Procurement & Vendor Support: Assist with purchase tracking, vendor documentation, service agreements, and order coordination across departments.
• Data Management & Reporting: Maintain spreadsheets and records related to purchasing, expenses, inventory, work orders, and service requests.
• Inventory & Equipment Tracking: Track equipment purchases, inventory levels, preventative maintenance, and tool/equipment logs.
• Service Coordination: Support the coordination and tracking of facility repairs, maintenance, and service requests.
• Compliance & Documentation: Assist with maintaining organized records in alignment with organizational policies, safety standards, and procurement guidelines.
• Administrative Support: Provide general administrative support to the Operations team, including scheduling, documentation, and process tracking.
• Cross Department Collaboration: Partner with internal teams and vendors to support procurement and operational needs.

QUALIFICATIONS / REQUIREMENTS

• 2–4 years of experience in administrative support, operations, facilities, or a related field; entry-level candidates with strong organizational skills will be considered.
• Experience with procurement, purchasing, vendor coordination, or inventory management is a plus.
• Strong attention to detail and ability to manage multiple tasks effectively.
• Proficiency with spreadsheets and basic data tracking tools.

EDUCATION

• Required: High school diploma or equivalent
• Preferred: Bachelor’s degree in Business Administration, Operations Management, or a related field (or equivalent experience)

CORE COMPETENCIES

• Organization & time management
• Attention to detail
• Clear communication
• Collaboration across teams
• Adaptability and willingness to learn

COMPENSATION

Salary Range: $40,000 – $48,000

This position’s salary range reflects The Healing Place’s commitment to pay transparency and internal equity. Compensation is determined based on factors such as relevant experience, skills, and qualifications, as well as alignment with the organization’s compensation structure.