What are the responsibilities and job description for the Catering Sales Administrative Assistant position at The Hart of Catering?
NOW HIRING — Catering Sales Administrative Assistant
Full-time | On-site | Entry Level
About Us
We are a proudly LGBT-owned and operated business with deep roots in our local community. Inclusion isn't a policy for us — it's part of who we are and how we show up every day, for our team and for the clients we serve.
We are a recovery-friendly workplace and strongly believe that people in all stages of recovery deserve access to meaningful, supportive employment. We are committed to creating an environment where team members can thrive without stigma or judgment.
Community is at the core of everything we do. From the events we produce to the partnerships we build, we are invested in the people and neighborhoods around us — and we look for team members who share that spirit.
We're looking for an organized, detail-oriented professional to support our catering sales team. This role is an excellent entry point for candidates eager to grow into a catering sales career — you'll gain hands-on exposure to every stage of the client experience, from first inquiry to final menu.
Key Responsibilities
Client Communication Serve as a primary point of contact for client inquiries via email. Respond promptly and professionally to questions about menus, availability, and event logistics. Coordinate follow-up communications and maintain accurate records of all correspondence.
Menu Card Creation Design and produce polished, branded menu cards for events using templates or design tools. Collaborate with the culinary and sales teams to ensure accuracy of offerings, pricing, and dietary callouts. Update materials as menus evolve seasonally.
General Office Support Assist the catering sales team with day-to-day administrative tasks including scheduling, filing, data entry, and maintaining organized client files. Support the preparation of proposals, contracts, and event orders as directed by senior staff.
What We're Looking For
- Strong written communication skills
- Proficiency in Microsoft Office or Google Workspace
- Experience with Canva, Adobe, or similar design tools (a plus)
- Highly organized with strong attention to detail
- Interest in hospitality, food & beverage, or events
- Ability to manage multiple priorities in a fast-paced environment
- Experience with TPP (Total Party Planner) — a huge plus
Growth Path
This role is designed as a launchpad into catering sales. High-performing team members will be considered for advancement into a catering sales coordinator or catering sales manager role, with mentorship from senior sales staff and direct exposure to client-facing selling, site tours, and contract negotiation.
We are an equal opportunity employer and enthusiastically welcome applicants of all identities, backgrounds, and experiences. If you're passionate about hospitality and community, we'd love to hear from you.
Pay: $17.00 - $23.00 per hour
Benefits:
- 401(k) matching
People with a criminal record are encouraged to apply
Work Location: In person
Salary : $17 - $23