Administrative Assistant II - CPEP

The Harris Center for Mental Health and IDD (“The HARRIS CENTER”) is looking for a Administrative Assistant II to join our team. The Administrative Assistant 2 prepares correspondence and reports, takes meeting minutes, and records department time & leave. The position handles routine clerical tasks and general reception duties. Duties may include the following: maintaining records; receiving, preparing, or verifying documents; searching for and compiling information and data; responding to routine requests; and using judgment & initiative to determine necessary response/action in non-routine situations.

Your role in action:

1. Produces and proof correspondence, documents, and other related forms. Maintains files according to organizational/departmental procedures.
2. Receives and screens visitors and telephone calls and either notifies staff members or records and relays messages.
3. Plan, organizes and distributes supplies as needed. Informs administrative assistant at 9401 MCOT office when supplies at Bristow office need to be ordered. This includes nursing supplies & office supplies.
4. Processes incoming/outgoing mail according to organizational/departmental procedures.
5. Resolves customer requests, complaints, and problems or refers them appropriately.
6. Maintains an effective workflow system of assigned area. Resolves administrative issues and flags issues that require immediate management attention.
7. Serves as petty cash custodian.
8. Serves at the back up for the CANS/ANSA data entry when the Business Office Coordinator is out.
9. Creates and maintains the psychiatrists’ schedules on the scheduling spreadsheet.
10. Helps with completing ROI’s and requesting Medical Records for consumers when needed by Medical Director.
11. Maintains professional behavior and provides excellent customer service to both staff and consumers. Demonstrates ethical conduct, professionalism, and confidentiality in all activities. Complies with Agency policy and procedures.
12. Adapts to changing working requirements. Flexible to meet ongoing needs of the Agency.

What qualifications you will need:

Education:

• High School Diploma or general education degree (GED).

Experience:

• 3 years general clerical experience

Required Knowledge, Skills & Abilities:

• Motivated, self- starter with the ability to work within a fast-paced environment.
• Good interpersonal and public relations skills required.
• Solid analytical, creative and problem-solving abilities.
• Able to work well independently

About us:

The Harris Center is the state-designated Local Mental Health Authority and Local Intellectual and Developmental Disability (IDD) Authority serving Harris County, Texas. As the largest behavioral and developmental disability care center in Texas, The Harris Center provides care to over 90,000 people and has an annual budget of over $300 million.

As part of its mission to transform the lives of people with behavioral health and IDD needs in the third largest county in the United States, The Harris Center provides a full continuum of services at 80 different sites across Harris County. In addition, services are provided in more than 40 different languages as well as sign language in order to better serve what is one of the largest communities in the nation.

By utilizing the unique expertise of its more than 2,500 employees, The Harris Center is committed to meeting the behavioral health and IDD needs of Harris County residents and giving them hope to live to their fullest potential.

What else you should know:

This posting is associated with position #7948

Shift/Schedule: Monday - Friday 6:45 am - 3:15 pm

What we have to offer:

The Harris Center not only offers a competitive salary but also a suite of excellent benefits designed to enrich your life both professionally and personally. Imagine a future with a robust retirement plan complemented by our generous company matching – a testament to our investment in your long-term financial well-being. Experience the unique advantage of our prior service credit, accelerating your journey towards a more substantial Paid Time Off accrual, empowering you to enjoy well-deserved breaks.

Enjoy Cell Phone Discounts, exclusive entertainment deals through Tickets at Work, and a free Headspace subscription for mental wellness. Additionally, our Employee Assistance Program supports your overall well-being.

Take advantage of significant financial relief through student loan forgiveness as a valued member of The Harris Center team. As a qualifying entity, our employees are eligible for various student loan forgiveness programs, designed to alleviate the financial burdens associated with higher education.

Contributes to suicide care and prevention by embracing our values and applying a trauma-informed approach rooted in safety, trust, choice, collaboration, and empowerment.