Administrative Assistant II

Genesis Energy, LLC is an affiliate of Genesis Energy, L.P. a publicly traded, master limited partnership headquartered in Houston, Texas. We provide critical pipeline infrastructure supporting long-lived, world-class developments in the Gulf of America. Our business also includes a diversified suite of Jones Act compliant marine transportation equipment used to transport crude oil and intermediate refined products along the Gulf and East Coast, and major river systems, the production and marketing of other specialty chemicals with no known substitutes and an increasingly integrated portfolio of onshore crude oil pipelines and terminals along the Gulf Coast.

Key Duties:

• Responsible for providing administrative support services to a manager and/or an organizational department under general supervision.
• Perform word processing duties including typing of reports, memos, and assists in editing of regulatory manuals.
• Proofread all prepared documents for spelling and typographical errors.
• Prepare and generate various routine reports as assigned, following directions for format and layout. Ensure reports are distributed to all required individuals.
• Create documents, graphs and/or charts for various projects using word processing, spreadsheet and/or presentation software.
• Coordinate Facility maintenance with approved contractors as requested
• Establish and maintain filing systems for various files and records, some of which may contain confidential or proprietary information. Routinely file and/or scan all documents.
• Organize and communicate meeting requests. Coordinate schedules of meeting attendees, set up meeting times and secure meeting rooms. May create meeting agendas, take minutes and distribute information to meeting attendees.
• Assist in the administration of various departmental programs which may include tracking, maintaining, processing and/or reporting data related to departmental operations, sales, inventory, purchasing, safety, or customer account information.
• Assist in maintaining the departmental timekeeping records for payroll purposes and tracking HOS reporting. Assigning Timecards as needed.
• Maintain office supplies/Ordering additional supplies as needed from approved vendors
• Prepare and assign trainings under a SME’s direction. Assigning and tracking the completion of the training and the records associated to it.
• Prepare requisitions to be approved in Oracle.
  
  
  

Required Skills, Experience, and Education:

• High School Graduate or GED
• Minimum three years’ clerical and/or administrative experience in an office environment
• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
• Ability to perform work accurately and thoroughly
• Strong organization skills
• Ability to effectively build relationships with customers and co-workers
• Strong verbal and written communication skills
  
  
  

Genesis Energy is an equal opportunity employer. All employment decisions are made without regard to sex, race, color, religion, national origin, citizenship, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected categories. This includes providing reasonable accommodation for employee's and applicant's disabilities or religious beliefs and practices. Alternative methods of applying for employment are available to individuals unable to apply through this site because of a disability. Contact Genesis Human Resources to discuss reasonable accommodations by sending an email to hr@genlp.com.