Facilities Manager

Title: Temporary Facilities Manager/ 3 Months

Reports to: Director of Practice Performance and Strategy

Location – Onsite – Cranston, Rhode Island

Hours: The hours will typically range from 7:00 am to 5:00 pm and may be subject to change given vendor scheduling requirements.

Anticipated Start Date: ASAP

The Facilities Manager is the key component to providing this “State of the Art” facility in which our providers practice and attend to our patients. The Facilities Manager will manage the physical plant, HVAC and mechanical systems, building maintenance, accreditation and compliance requirements as well as serve as liaison to our vendors and partners, The Facilities Manager is responsible for overseeing our facility and Clinic as well as acting as a resource for our satellite clinics. This role will focus on all aspects of our facility operations.

Responsibilities/Duties:

• Oversight of facility maintenance and physical plant.
• Oversight and Record Maintenance of daily, weekly, and monthly PMs.
• First response to HVAC, plumbing and electrical issues.
• Point of contact for cleaning company.
• Development and Maintenance of PM and Work Order systems.
• Coordinate and manage facility repairs and maintenance by collaborating with technicians, vendors, and contractors.
• Fire alarm and controls compliance inclusive of quarterly and annual fire drill programs.
• Elevator maintenance oversight and management.
• Oversight of Shipping & Receiving.
• Identify any facility issues and escalate to leadership in a pro-active manner.
• Maintain positive team relationships and create and lead weekly facility meeting.
• Perform facility inspections for quality assurance following local, state, and federal regulations.
• Suggest operational efficiencies, repairs, and upgrade opportunities.
• Manage environmental health and safety procedures for facilities.
• Oversee vendor relationships and invoicing procedures. Review price quotes for the procurement of parts, services, and labor for projects.
• Conduct process and procedure training on maintenance, repairs, and safety best practices.
• Apply knowledge to help achieve team and departmental objectives.
• Key Performance Indicators – Metric Monitoring
• Emergency Facility Contact for the practice.
• Special projects and other duties

Qualifications:

• 3-7 Years of Previous Facilities Management Experience Required
• BA or BS Preferred.
• HVAC Experience Preferred
• Plumbing & Electrical Experience Preferred
• Experience with Electronic Medical Records Preferred