Legal Administrative Assistant

A NYC law firm is seeking a Legal Administrative Assistant to support litigation Attorneys. The role will provide administrative support to associates and partners of the firm.

Responsibilities:

• Act as the administrative point of contact between the attorneys and internal/external clients
• Answer and respond to incoming calls on behalf of assigned attorneys
• Prepare, edit, and format correspondence, presentations, spreadsheets, memos, and other documents
• Prepare labels for packages and coordinate courier/messenger deliveries
• Arrange complex travel arrangements/accommodations as required and create detailed travel itineraries for assigned attorneys
• Order catering for meetings as necessary
• Process and track vendor/client invoices in the Firm’s check request system and resolve any billing issues
• Submit attorney expenses for reimbursement
• Proofread and enter time entries in the timekeeping system for assigned attorneys
• Proofread and edit client bills monthly and assist in resolving billing issues
• Prepare new vendor agreement forms and assemble required documentation
• Maintain attorneys’ calendars by arranging and/or adjusting meetings, and providing reminders as necessary
• Manage business contacts and development activities through Intapp
• Perform other administrative duties such as printing, copying, scanning, and filing documents
• Assist with planning and executing internal and external events
• Assist with special projects across various departments
• Notarize necessary documents as needed
• Provide backup support for other Assistants

Requirements:

• Bachelor’s degree preferred and 1 - 3 years of experience in an administration role
• Proficient in Microsoft Outlook suite
• Excellent troubleshooting, organizational, and planning skills; strong attention to detail
• Ability to demonstrate effective interpersonal and communication skills, both verbally and in writing
• Ability to work well independently, as well as effectively within a team