Human Resources Operations Coordinator

Position Overview

The Temp HR Operations Coordinator (Part-Time) will provide administrative and operational support to the Human Resources team, focusing on personnel documentation, data management, and compliance tracking. This position plays an important role in maintaining organized HR records, supporting hiring and reappointment processes, and assisting with payroll and reporting activities.

Primary Responsibilities

• Retrieve, organize, and archive completed personnel documents from DocuSign for accurate recordkeeping and compliance.
• Partner with the Assistant Director to facilitate faculty and student appointment processes, ensuring all required documentation is complete and verified.
• Prepare and analyze reports related to workforce data, hiring activity, and HR metrics.
• Develop and maintain detailed Excel spreadsheets to track faculty and student employment information.
• Input and manage personnel information in internal databases and forms with precision.
• Review, update, and edit PDF documents using Adobe Acrobat to ensure accuracy and consistency.
• Conduct timesheet audits and assist with payroll processing for hourly employees.
• Coordinate additional compensation requests and related administrative workflows.
• Act as the first point of contact for student and staff inquiries, managing requests promptly and courteously.
• Review HR-related materials on the School’s website—such as forms, guidelines, and templates—and update them when necessary.
• Provide additional administrative and HR project support as assigned.

Required Qualifications

• Bachelor’s degree required.
• Two to three years of relevant experience in Human Resources, Finance, or a similar administrative area—preferably within higher education or a large, complex organization.
• Advanced Excel skills, including the use of formulas, pivot tables, and data reconciliation.
• Working knowledge of DocuSign and Adobe Acrobat for document handling and editing.
• Familiarity with payroll operations and HR data management.
• Exceptional accuracy and attention to detail in data entry and document review.
• Strong organizational, communication, and multitasking abilities.
• Excellent interpersonal skills and a customer-service mindset.
• Ability to manage sensitive information with discretion and maintain confidentiality in a fast-paced environment.

Contract

Fully on-site (not hybrid)

Schedule: 28 hours per week, four days on-site. Hours may increase to 35 hours per week based on business needs.