Assistant Property Manager (Commercial Real Estate)

Job Title: Assistant Property Manager

Job Type: Full-time

Introduction:

Gildred Companies is a diversified company with assets throughout Southern California including a portfolio of industrial and business parks, new developments in real estate and renewable power, as well as strategic investments in complementary business opportunities. We are seeking an experienced and proactive Assistant Real Estate Property Manager to oversee the management and operations of our diverse property portfolio. As an Assistant Property Manager, you will be responsible for ensuring the efficient and profitable performance of our properties, while providing exceptional customer service to tenants and stakeholders.

Responsibilities:

Property Operations:

·        Assist with the day-to-day operations of assigned properties, including tenant relations, maintenance coordination, rent collection, and lease administration assistance.

·        Assist with regular property inspections to assess condition, identify maintenance needs, and ensure compliance with safety and regulatory standards.

·        Assist with the coordination and oversight of property maintenance, repairs, and renovations, engaging and managing vendors and contractors as necessary.

·        Assist with the development and maintenance of property management schedules, including preventive maintenance plans and cleaning programs.

Tenant Relations:

·        Assist the property manager in their role as the primary point of contact for tenants, addressing inquiries, concerns, and requests in a timely and professional manner.

·        Foster positive tenant relationships through effective communication, conflict resolution, and proactive tenant engagement initiatives.

Financial Management:

·        Assist with the establishment and management of property budgets, monitoring income and expenses to ensure profitability and adherence to financial targets.

·        Assist with rent collection, including assisting with rent notices, tracking payments, and pursuing delinquent accounts in accordance with company policies and legal requirements.

·        Assist with monitoring and controlling property expenses, seeking cost-effective solutions and negotiating favorable contracts with suppliers and service providers.

Compliance and Legal Matters:

·        Stay updated on relevant legislation and industry best practices, implementing necessary changes to maintain compliance.

·        Assist with the maintenance of property records, leases, inspection reports, and other documentation in accordance with legal and company requirements.

·        Assist with the collaboration with legal counsel as needed to resolve disputes, handle evictions, and mitigate legal risks.

Team Management and Collaboration:

·        Assist with the supervision of maintenance personnel, both internal and external, by providing guidance, training, and performance feedback.

·        Collaborate with other departments, such as accounting, marketing, and leasing to support overall business objectives and foster cross-functional teamwork.

Requirements:

·        Valid California real estate license preferred

·        Valid California drivers license required

·        Bachelor’s degree in business, real estate, or a related field (preferred).

·        Proficiency using the Microsoft Office suite/Microsoft 365, including Word, Excel, PowerPoint, Outlook, OneNote, OneDrive, Teams, and SharePoint.

·        Proven experience as a Property Manager or in a similar role within the real estate industry.

·        Strong knowledge of property management principles, practices, and applicable laws.

·        Familiarity with property management software and systems. AppFolio a plus.

·        Excellent interpersonal and customer service skills.

·        Strong organizational and multitasking abilities.

·        Ability to work independently and make sound decisions.

·        Effective communication skills, both written and verbal.

·        Attention to detail and problem-solving mindset.

Benefits

Health, Dental and Vision Insurance

Paid Time off

401K

Life Insurance

401K matching

Joining Gildred Companies as an Assistant Property Manager offers an exciting opportunity to contribute to the success of a dynamic and long-standing San Diego company. If you are a results-oriented professional with a passion for real estate management and customer satisfaction, we encourage you to apply and be part of our dynamic team.