What are the responsibilities and job description for the Project Coordinator, Central Development position at The George Washington University?
Posting Details
I. Job Overview
Job Description Summary:
The Division of University Advancement (UA) is seeking a Project Coordinator for Central Development at the George Washington University, supporting Family Philanthropy and Central Initiatives, the fundraising operations that encompass all aspects of a student’s university life outside of academics and athletics. UA is responsible for leading the university’s alumni and fundraising efforts and seeks to promote a culture of philanthropy throughout the university community, including alumni, students, parents, faculty, staff, corporations and foundations, patients, and other friends. Our goal is to advance GW’s mission of excellence in education, research, scholarship, and patient care.
The Central Initiatives and Family Philanthropy teams are focused on accomplishing their portions of UA’s Mission: 1) to raise funds to support Central Development fundraising priorities from all constituents, and 2) to raise funds to support university-wide priorities from the constituency of GW families, advancing school, unit, and central attainment. In order for the front-line fundraisers on the teams to remain focused on externally facing major gift work, the Assistant Vice President, Executive Director, and Central teams depend heavily on the Project Coordinator to execute essential strategies that make the teams’ work possible. Reporting to the Assistant Vice President of Central Development, the Project Coordinator will execute project and program elements that directly support the goals of the Central Initiatives and Family Philanthropy teams. Additionally, the Project Coordinator will provide a high level of support to the work of the Executive Director and will serve as a front-line customer service representative for prospects and donors of the two teams.
This role will serve as a primary point of contact to answer program questions, both internally and externally. Typical duties may include responding to inside and outside constituent inquiries, updating websites and list-servs in partnership with our technical teams, event preparation and execution, scheduling rooms, ordering equipment, data entry, data analysis, preparing routine reports, and similar duties. Often this position is tasked with outreach to other GW stakeholders in order to assist in maintaining standard operational efficiencies.
The Project Coordinator will report to the Assistant Vice President, Central Development and will provide additional support to the Executive Director of Central Development as well as the two teams they manage.
Essential Responsibilities Include:
Minimum Qualifications:
Qualified candidates will hold a high school diploma/ GED plus 3 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:
GW Staff Approach to Pay
How is pay for new employees determined at GW?
Healthcare Benefits
GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.
II. JOB DETAILS
Campus Location: Foggy Bottom, Washington, D.C.
College/School/Department: University Advancement
Family Finance and Business
Sub-Family Project Management
Stream Service and Support
Level Level 3
Full-Time/Part-Time: Full-Time
Hours Per Week: 40
Work Schedule: Monday - Friday 8:00am - 5:00pm, Occasional evenings/weekends
Will this job require the employee to work on site? Yes
Employee Onsite Status Hybrid
Telework: Yes
Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:
Employer will not sponsor for employment Visa status
Internal Applicants Only? No
Posting Number: S014179
Job Open Date: 05/05/2026
Job Close Date:
If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:
Background Screening Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:
The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
I. Job Overview
Job Description Summary:
The Division of University Advancement (UA) is seeking a Project Coordinator for Central Development at the George Washington University, supporting Family Philanthropy and Central Initiatives, the fundraising operations that encompass all aspects of a student’s university life outside of academics and athletics. UA is responsible for leading the university’s alumni and fundraising efforts and seeks to promote a culture of philanthropy throughout the university community, including alumni, students, parents, faculty, staff, corporations and foundations, patients, and other friends. Our goal is to advance GW’s mission of excellence in education, research, scholarship, and patient care.
The Central Initiatives and Family Philanthropy teams are focused on accomplishing their portions of UA’s Mission: 1) to raise funds to support Central Development fundraising priorities from all constituents, and 2) to raise funds to support university-wide priorities from the constituency of GW families, advancing school, unit, and central attainment. In order for the front-line fundraisers on the teams to remain focused on externally facing major gift work, the Assistant Vice President, Executive Director, and Central teams depend heavily on the Project Coordinator to execute essential strategies that make the teams’ work possible. Reporting to the Assistant Vice President of Central Development, the Project Coordinator will execute project and program elements that directly support the goals of the Central Initiatives and Family Philanthropy teams. Additionally, the Project Coordinator will provide a high level of support to the work of the Executive Director and will serve as a front-line customer service representative for prospects and donors of the two teams.
This role will serve as a primary point of contact to answer program questions, both internally and externally. Typical duties may include responding to inside and outside constituent inquiries, updating websites and list-servs in partnership with our technical teams, event preparation and execution, scheduling rooms, ordering equipment, data entry, data analysis, preparing routine reports, and similar duties. Often this position is tasked with outreach to other GW stakeholders in order to assist in maintaining standard operational efficiencies.
The Project Coordinator will report to the Assistant Vice President, Central Development and will provide additional support to the Executive Director of Central Development as well as the two teams they manage.
Essential Responsibilities Include:
- Ensure operational activities and functions of the department remain on time and within defined budget.
- Liaise with external audiences at GW in order to create strong working relationships across divisions.
- Grow the efficiency of existing processes and procedures to enhance internal capacity.
- Manage the parent data process and other aspects of the parent development cycle.
- Complete data analysis and report manipulation as needed. This effort also includes research on prospects and specific data requests based on project requirements.
- Participate as a thought partner in program development and planning for the Family Philanthropy and Central Initiatives teams.
- Provide logistical support for in-person and online programs including managing invitations, attendee lists, contracts and relationships with catering, hotels and other vendors, Zoom interface, and minutes.
- Coordinate communications across GW programs and with external partners, including via the website, event invitations, and e-mail.
- Proofread and format documents, invitations, and flyers.
- Supports a team of front-line gift officers, including the Assistant Vice President and Executive Director. Coordinates group staff meetings and materials. Executes team reimbursement processes. Manages calendars for the Assistant Vice President and Executive Director.
- Writes prospect, donor, and volunteer leadership communication for the purposes of discovery, cultivation, solicitation, and stewardship.
Minimum Qualifications:
Qualified candidates will hold a high school diploma/ GED plus 3 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:
- Strong project management skills with experience managing complex, multifaceted projects.
- Experience having worked with a high-performance and collaborative peer group.
- Experience working with donor funded projects and supporting donor stewardship events.
- Excellent verbal and written communication skills with exceptional attention to details.
- Proficient in Word and Excel and experience working with a CRM .
- Flexible, positive attitude and ability to work both independently and as team player.
GW Staff Approach to Pay
How is pay for new employees determined at GW?
Healthcare Benefits
GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.
II. JOB DETAILS
Campus Location: Foggy Bottom, Washington, D.C.
College/School/Department: University Advancement
Family Finance and Business
Sub-Family Project Management
Stream Service and Support
Level Level 3
Full-Time/Part-Time: Full-Time
Hours Per Week: 40
Work Schedule: Monday - Friday 8:00am - 5:00pm, Occasional evenings/weekends
Will this job require the employee to work on site? Yes
Employee Onsite Status Hybrid
Telework: Yes
Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:
Employer will not sponsor for employment Visa status
Internal Applicants Only? No
Posting Number: S014179
Job Open Date: 05/05/2026
Job Close Date:
If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:
Background Screening Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:
The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
Salary : $27 - $35