What are the responsibilities and job description for the Administrative Assistant position at The Gathering Place?
We are seeking a highly organized, detail-oriented, and dependable part-time Administrative Assistant to join our team at The Gathering Place.
Position Overview
The Administrative Assistant provides essential administrative and financial accounting functions to help keep daily operations running smoothly. This person will be an important part of our team, helping members, supporting staff, and contributing to the welcoming atmosphere that makes The Gathering Place special. The ideal candidate will be proactive, organized, and possess excellent communication and accounting skills.
Key Responsibilities
- Perform accounts payable/receivable functions utilizing QuickBooks for financial record keeping; produce monthly financial reports
- Provide general office and administrative support
- Responsible for use and upkeep of office equipment
- Maintain and organize membership records and organized filing systems
- Recruit, train, supervise and schedule volunteer receptionists
- Collaborate with staff to create the monthly newsletter, promotional flyers, correspondence, and other communications.
- Assist with special projects, community events, and other day-to-day needs.
- Maintain an organized, professional, and welcoming office area.
- Perform other duties as needed to support the Executive Director, Program Coordinator and Event Coordinator.
Qualifications
- Strong organizational skills, attention to detail and ability to meet deadlines.
- Self-motivated and task oriented
- Excellent communication and customer service skills.
- Friendly, patient, and approachable personality with a genuine interest in working with older adults.
- Proficiency with QuickBooks, Microsoft Office, Canva, and general computer applications.
- Ability to multitask, prioritize responsibilities, and work independently as well as part of a team.
- Dependable, flexible, and willing to pitch in wherever needed.
- Previous administrative or office experience preferred.
We’re looking for someone who enjoys working with people of all ages and wants to make a positive difference in the lives of our members and visitors. The ideal candidate will enjoy being part of a small, close-knit team that makes a difference in our community.
Pay: From $19.00 per hour
Expected hours: 25.0 per week
Benefits:
- 401(k) matching
- Flexible schedule
- Paid time off
Work Location: In person
Salary : $19