Administrative Support Specialist IV

Gaston County'sFleet Services maintains county vehicles and small equipment by performing routine and preventative maintenance at scheduled service intervals. In addition, computerized records are maintained for parts, labor, and fuel usage to accurately track cost analysis required for operations and equipment replacement.

***An hourly salary range of $16.87 to $19.61 is anticipated for this position.***

Examples Of Duties

The duties listed below are not all of the duties that may be assigned but are those that are considered as essential for an employee to perform. Enters

all vehicle work orders and monitors information for efficiency and repeated repairs.

• Maintains scheduled work tasks in the Collective Data Fleet program to ensure any preventative maintenance or required repairs are completed.
  
  

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• Point of contact for all phone calls and walk-in customers. Assists employees with vehicle breakdowns and coordinates towing with the contracted towing company. Follows up with department contacts for vehicle pick-ups via phone call and or email. Maintain all department vehicle assignments and repair checklists.
• Completes all DMV titling paperwork for purchased vehicles, in which all databases are updated, and informs departments of new vehicle information.
• Works with the Fleet Maintenance Administrator to list any surplus vehicles on the auction site, communicates with potential buyers, completes all paperwork associated with selling the vehicle, coordinates pick-ups with buyers, updates all databases, and informs departments of surplus vehicles.
• Maintains the vehicle master list and database for insurance and asset values. Assists the Attorney's office with accident claims, coordinates appointments with insurance adjusters, and schedules appointments with body shops for estimates and repairs.
• Compiles monthly fuel purchases from the fuel service company (WEX). Conveys all monthly department charges, NC Quick Pass, and Tow Expenses to the Finance department. Assigns and terminates fuel pin codes for new and departing employees. Allocate Purchase Card Transactions.
• Submits all invoices for the Fleet division, creates requisitions/purchase orders for all needed equipment and add-on or replacement vehicles, tracks funds in Fleet accounts to ensure budgets are not exceeded, orders and maintains office supplies, and allocates and reconciles a Purchasing Card.
• Assists the Fleet Maintenance Administrator in compiling reports for each department's replacement vehicles, parts, labor, and repair costs. Assists with yearly budget entry.
  
  

Minimum Qualifications

• Graduation with a high school diploma or GED equivalency with at least two (2) years of clerical experience is required.
• Must have a current Notary Public Certification.
  
  

Additional Information

The applicant selected must undergo a criminal background check and pass a drug screening test prior to employment