What are the responsibilities and job description for the Office Manager in Secondary School- Maternity Leave Cover position at The French American Academy?
The French American Academy is seeking a highly organized and proactive Administrative Coordinator to support the daily operations of the Secondary School as a maternity leave cover. This role is essential in ensuring a smooth, safe, and efficient environment for students, staff, and families. The Administrative Coordinator provides direct administrative support to the Secondary School Director, Head of School, and Business Director, and plays a vital role in maintaining communication, managing logistics, and supporting school life and safety protocols.
Reception, Security & Video Surveillance
- Greet visitors, assign badges, and manage visitor policy
- Oversee iPad door control system and reception area
- Handle phone system, FluentStream contact, and call logs
- Manage mail and deliveries
- Monitor and maintain daily operation of security cameras
- Maintain emergency procedures and documentation
- Prepare badges for staff/visitors in advance
- Keep staff directory up-to-date
Staff Management
- Arrange substitutes for absent staff per policy
- Inform staff of replacements/room changes by 8:30am
School Life
- Send welcome packets to new families
- Communicate key info (lunch, holidays) to parents/staff
- Track attendance and follow up on unexplained absences
- Coordinate student lunches and report accidents/incidents
- Coordinate students transportation between campuses
- Support campus events and manage printer/Xerox operations
- Assist new staff with software, track tech inventory
Student Medical
- Maintain and audit student medical files
- Act as First Aid responder, manage supplies, inform parents
- Update and share emergency medical plans with staff
- Support students with medical needs and coordinate with nurse
Skills required
Confident, calm and respectful communication with students, parents, community and staff
- Rigor and great sense of organization
- Flexibility
- Discretion and confidentiality
- Initiative taker
- Computer skills (Powerpoint, Excel)
- CPR First Aid training
- Fluent English is required; French is a significant advantage.
Work Hours
July 2026 - December 2026
From 7:30am to 4:00pm, Monday through Friday, with a 30 min lunch break
Salary : $45,000 - $60,000