Receptionist

Receptionist (Entry-Level)

Location: Summers Ridge

Starting contract length: 1 year (Available for extensions/conversion based on performance and budget)

Overview

We are seeking a professional and welcoming Receptionist to serve as the first point of contact at our Summers Ridge location. This entry-level role is ideal for someone who enjoys customer interaction, staying organized, and supporting multiple teams in a fast-paced office environment.

You will play a key role in maintaining a safe, organized, and hospitable workplace while providing front-desk, administrative, and clerical support across departments including Human Resources, Accounting, Safety, and Facilities.

Key Responsibilities

Front Desk & Visitor Services

• Greet and direct visitors, applicants, vendors, and employees
• Answer and route calls on the main switchboard
• Maintain a professional front-desk presence and support facility security

Mail, Shipping & Distribution

• Process incoming/outgoing mail and coordinate daily delivery
• Prepare shipping labels and FedEx packages
• Scan and distribute important employment-related mail

Administrative & HR Support

• Provide general administrative support to HR and other departments
• Assist with onboarding, recruiting activities, and meetings/events
• Coordinate and distribute internal communications and flyers

Accounts Receivable (AR) Support

• Receive, log, and scan checks
• Prepare deposits and send documentation to accounting teams
• Route benefit-related checks to appropriate teams

Accounts Payable (AP) Support

• Receive, scan, and distribute AP checks
• File invoices and manage incoming statements
• Coordinate utility communications and outgoing AP mail

Safety, Events & Catering

• Assist with safety documentation (e.g., evacuation rosters)
• Support internal meetings, events, and catering coordination

Badge & Security Support

• Issue and track temporary and contractor badges
• Verify employee status and maintain badge logs
• Assist with badge creation when needed

Communications

• Create and distribute weekly facility and café announcements
• Coordinate urgent communications with appropriate contacts

Conference Room & Guest Support

• Help guests navigate the facility
• Provide support during meetings and presentations

Qualifications

Required

• High school diploma or equivalent
• Strong communication and organizational skills
• Basic proficiency in Microsoft Office (Outlook, Excel, Word)
• Ability to multitask and handle confidential information
• Professional, customer-focused demeanor

Preferred

• Previous receptionist, administrative, or customer service experience
• Strong attention to detail and reliability
• Team-oriented mindset with adaptability

Work Environment

• Office setting with extended periods of sitting and computer work
• Frequent interaction with employees, visitors, and vendors
• Regular phone and front-desk responsibilities

Our Culture

We operate with a strong team-oriented culture built on four core principles:

• Thrive Together – Collaborate and grow as a team
• Make It Happen – Focus on priorities and continuous improvement
• Commit to Service – Deliver excellent service every day
• Embrace Inclusion – Value diverse perspectives and authenticity

Apply Today

If you’re organized, personable, and ready to start your career in an administrative role, we encourage you to apply!