What are the responsibilities and job description for the Administrative Assistant position at The Food Bank of North Alabama?
Company Overview
The Food Bank of North Alabama is a nonprofit, tax exempt charity that feeds the hungry today and creates solutions that will end hunger tomorrow. Each year we distribute more than 15 million pounds of food to residents struggling with food insecurity in North Alabama. We work with a network of 230 charitable feeding programs – including food pantries, soup kitchens and children backpack programs. We also pursue proactive solutions that address hunger’s root causes through local food entrepreneurship and healthy food access initiatives.
Summary
We are seeking an Administrative Assistant to join our team in Huntsville, AL. This role is vital in ensuring smooth operations within our organization, contributing significantly to our mission of hunger relief and community support. The Administrative Assistant performs administrative tasks, such as answering phones, receiving visitors, meeting preparation (including audio/visual tasks), staff coordination and providing general information about the Food Bank to the public. This position also provides administrative support to the Chief Executive Officer and other members of the management team.
Responsibilities
- Maintains an in-depth understanding of the Food Bank including mission, values, history, programs and services and plans for the future
- Proactively supports the Chief Executive Officer’s activities and workflow
- Maintains calendar for the Chief Executive Officer, Board of Directors and Food Bank as needed
- Picks up and distributes incoming mail
- Answers telephone to direct calls or provide general information in response to routine questions and provides general information about services and where to find assistance
- Maintains contact lists
- Greets and escorts volunteers, guests, partner agencies and supporters to specific destinations
- Accepts food donations from the public
- Helps members of the public in need of food assistance
- Coordinates intern activities and projects
- Assists with preparation for monthly board meetings, weekly staff meetings and events, including proficiently setting up virtual options.
- Produces correspondence, letters and forms
- Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies
- Orders business cards and creates staff name badges
- Assists in creating, implementing, tracking and coordinating staff training, including food safety training
- Provides administrative support to Operations to complete monthly self-inspections and document results
- Handles sensitive information in a confidential manner
- Assists with Human Resources
- Coordinates travel information for staff attending regional and national conferences
- Other duties as assigned.
Qualifications
- Proven experience in an administrative role or similar position.
- Strong organizational skills with attention to detail.
- Proficiency with virtual meetings, setup and equipment
- Proficiency in Microsoft Office Suite
- Excellent communication skills, both verbal and written.
- Ability to manage multiple tasks efficiently in a fast-paced environment.
- Bilingual abilities are a plus but not required.
- Resourceful, flexible and adaptable
- Exhibits a professional demeanor and respect of others’ opinions and participation
- Valid Alabama driver’s license and vehicle insurance
- Passion for the Food Bank’s mission to solve hunger
- Values align with the Food Bank’s core values: respect, accountability, collaboration, urgency, service and integrity.
If you are passionate about making a difference in your community and possess the skills we are looking for, we invite you to apply today and join us in our mission to end hunger!
Please submit an application, cover letter and resume by close of business Mon., Oct. 5 to jobs@fbofna.org.
The Food Bank of North Alabama is an equal opportunity employer and provider.
EEO
Job Type: Full-time
Pay: $20.00 per hour
Benefits:
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Experience:
- Administrative: 1 year (Required)
Ability to Commute:
- Huntsville, AL 35824 (Required)
Ability to Relocate:
- Huntsville, AL 35824: Relocate before starting work (Required)
Work Location: In person
Salary : $20