What are the responsibilities and job description for the Legal Secretary position at The Florida Bar?
Legal Secretary #4129
Lawyer Regulation | Fort Lauderdale
Minimum starting salary $44,033.62 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).
Summary function: This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels.
Required minimum education: High School Diploma (or its equivalency).
Required minimum professional work experience: Five (5) years of progressively responsible secretarial experience.
Essential Duties and Responsibilities:
-Maintains and monitors disciplinary files in the case management system (imports emails, checks scanned documents, updates data, maintains tickling deadlines, etc.)
-Types and finalizes drafted pleadings, correspondence, meeting minutes and agendas.
-Coordinates monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page.
-Maintains bar counsels’ calendars, coordinates meetings, depositions and hearings, and accurately updates calendar daily.
-Answers telephone and makes case notes in the case management system regarding call.
-Receives and scans incoming mail into case management system. Prepares outgoing mail.
-Handles public record requests in GovQA.
-Prepares bar counsels’ travel requests and expense reports.
-Other duties as assigned (including but not limited to adding paper to and changing toner in equipment, redacting confidential information, etc.).
Knowledge:
- Correct spelling, punctuation and grammar
- Standard business formats and styles
- Adobe Acrobat
- Legal terminology
- Style and format of legal pleadings
- Office procedures and practices
-Computers, printers, facsimile machines, copiers, scanners and postage meter.
Skills:
- MS Word
- MS Office (Outlook, Word and Excel)
- Use of personal computer
- Basic arithmetic
Abilities:
- Type sixty (60) correct words per minute
- Learn and work with various databases
- Pay attention to detail
- Type letters, memoranda and pleadings in correct format
- Create ADA compliant forms and documents using Adobe
- Organize and prioritize work
- Communicate effectively and professionally, both verbally and in writing
- Handle multiple tasks
- Operate well under pressure and in a team atmosphere
- Tactfully manage difficult situations
- Demonstrate initiative in group projects and individual settings
-Sit for long periods of time, hear and converse over the telephone, and key/work frequently on a computer
-Lift 5 to 10 lbs
Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process.
EOE. This organization participates in E-Verify. Position is open until filled. Non-Exempt position.
This position is in an in-office position, located in Fort Lauderdale, Florida and is not a remote position.
Salary : $44,034