HR Coordinator (Tampa)

Who We Are

The Facilities Group (TFG), headquartered in Tampa, FL, is a family of commercial facilities maintenance companies, providing best-in-class service to over 25,000 locations across the country. The Facilities Group partners with the premier local, regional, and national facility service providers while maintaining brand legacy and driving high-powered technology. The Facilities Group family of companies has 17 offices throughout the United States and provides comprehensive suite of janitorial and maintenance services to a variety of end markets including commercial, distribution, logistics, aviation, education, finance, industrial and healthcare facilities.

What You Will Be Doing

The HR Coordinator plays a key role in supporting day-to-day human resources operations, serving as a reliable point of contact for employee inquiries and HR-related processes. You’ll manage onboarding tasks in the HRIS system, conduct background checks, verify employment eligibility, and maintain accurate I-9 documentation. You help ensure compliance with employment laws while keeping employee records organized and up to date. You may also support recruitment efforts and assist with special HR projects as needed. Your attention to detail, communication skills, and commitment to excellent service will help create a positive experience for both new and current employees. This position reports to the Director of Human Resources.

This is an in-person position based in Tampa, FL.

HR Coordinator Duties & Responsibilities

• Functions as a vital source of general human resources information for our employees.
• Conducts administrative onboarding of new hires in HRIS system.
• Abides by company HR processes and current employment laws and regulations.
• Conducts or acquires background checks and employee eligibility verifications.
• Completes Forms I-9, verifies I-9 documentation, and maintains I-9 files.
• Organizes, maintains, and updates employee HRIS information, as needed.
• Performs routine tasks required to administer and execute human resource programs.
• Answers general benefits questions.
• Triages calls and emails from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
• Maintains general knowledge of trends, best practices, employment laws, and HR related technologies.
• Supports any other special projects that arise based on organizational need.
• May perform some recruitment duties, facilitating the hiring of qualified job applicants.
• Performs other duties as assigned.
  
  

HR Coordinator Requirements And Qualifications

• ADP Workforce Now experience is preferred, but not required.
• English/ Spanish Bilingual is preferred, but not required.
• Excellent interpersonal and customer service skills.
• Excellent written and verbal communication skills.
• Ability to follow directions accurately and without hesitation.
• Thorough attention to details.
• Knowledge of Microsoft Office Suite (including Teams and Outlook) and related business and communication tools.
• Professional integrity and sense of responsibility and accountability.
• Reliable and personable; enjoy working with a diverse range of individuals and ensuring employee requirements and needs are met first.
• The Facilities Group is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Our commitment extends beyond preventing discrimination and harassment; it’s about creating an environment where diverse backgrounds and perspectives are valued. We believe in the power of our people, the ideas they bring, and what we can accomplish together.
• Consistent with the Americans with Disabilities Act (ADA), all state & federal requirements, it is the policy of The Facilities Group to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The Facilities Group also provides reasonable accommodation as required under the Pregnant Workers Fairness Act (PWFA) for limitations related to pregnancy, childbirth, or related medical conditions. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Recruitment Team 813-425-1985.
  
  

Monday - Friday