What are the responsibilities and job description for the HR Coordinator position at Florida Southern College?
The HR Coordinator for the office of Human Resources is a fulltime position requiring an energetic and self-motivated individual who serves in an administrative support role to various functions of the Human Resources department. Duties include administrative support to a wide variety of human resources responsibilities including, but not limited to payroll, recruiting, onboarding, benefits administration, and employee customer service.
ESSENTIAL FUNCTIONS
1. Serve as the first point of contact for the HR office handling all incoming calls such as requests for verifications of employment, job applicant questions, and general information. Elevate calls to appropriate staff member as needed.
2. Serve as the primary backup for payroll processing during absences or peak periods, ensuring accuracy and timeliness.
3. Assist with the preparation, review, edit and processing of biweekly and monthly payrolls as needed.
4. Support the hiring and recruitment process to include job postings, online application system, applicant tracking, applicant follow-up, and post-offer forms and processes.
5. Conduct applicable background checks on all new hires during the post-offer stage to include criminal backgrounds and MVRs, as applicable.
6. Process all new employee onboarding and orientation ensuring a smooth and comfortable onboarding process through the completion of new hire paperwork and systems access set-up.
7. Perform employee separation process to include communications with the employee on the separation meeting with HR and the collection of any College property.
8. Process HR invoices and POs such as temporary staffing, job placements, and criminal background checks as well as assist in the payment of vendor bills. Maintain and keep billing schedules.
9. Retrieve, sort and stamp all HR daily mail.
10. Regularly monitor and respond to the State Re-employment Assistance employer account.
11. Maintain confidential HR filing system and record keeping.
12. Act as a resource to employees for HR related questions and requests.
13. Assist with the administration of various HR programs (Staff meetings, Employee Recognition, Service Anniversaries, benefits events, etc.).
14. Perform administrative tasks such as data entry, ordering office supplies, scanning, faxing, and the writing and distribution of correspondences and other documents.
15. Assist with sensitive and confidential matters like personnel relations, employee relations, and organizational changes.
16. Contribute to the success of the Office of Human Resources performing all other duties as needed to drive the vision, fulfill the mission, and abide by the values of the College.
EDUCATION, WORK EXPERIENCE AND REQUIREMENTS
1. A high school diploma or its equivalent is required. Bachelor’s degree in Human Resources or strongly preferred.
2. 3 years of experience in administrative functions required. HR experience strongly preferred.
3. Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
4. Adaptability combined with a positive, upbeat attitude and ability to work in a team environment.
5. Ability to learn new software programs.
6. Ability to prioritize competing demands in a fast-paced environment.
7. Willingness to accomplish all tasks assigned in a positive and timely manner.
8. Strong organizational and time management skills.
9. Must be detailed oriented with a high level of accuracy.
10. Excellent verbal and written communication skills.
11. Ability to work independently, foresee and meet needs.
12. Strong work ethic, integrity, and personal accountability.
13. Strong customer relations and interpersonal skills with high level of response to all inquiries; ability to build relationships/communicate with the entire staff, senior leaders, and colleagues as appropriate
14. Emotional maturity; ability to handle confidential information with discretion.
Job Type: Full-time
Benefits:
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Work Location: In person