Personal Assistant

Personal Assistant to UHNWI — New York, NY (Heavy Travel Required)

We are seeking a highly skilled and adaptable Personal Assistant to support an ultra-high-net-worth individual whose business and personal life are split between Florida and the Tri-State area. This role requires frequent travel, flexibility, and the ability to seamlessly manage both personal and business demands in multiple locations.

Key Responsibilities:

• Provide top-level personal and executive support, including proactive calendar management (business and personal) using Microsoft Outlook.
• Oversee complex domestic and international travel arrangements, frequently accompanying the principal.
• Act as a primary point of contact and trusted liaison between the principal, family members, business associates, and staff in multiple residences.
• Manage day-to-day personal tasks, concierge requests, gifting, errands, and travel preparations.
• Track ongoing projects, business initiatives, and follow-ups across multiple properties and locations.
• Handle confidential matters with absolute discretion and professionalism.
• Ensure all travel logistics are flawless and anticipate needs on the go.

Qualifications:

• Minimum of 5 years of experience as a Personal Assistant supporting a UHNWI or senior executive.
• Strong proficiency in Microsoft Outlook for scheduling and task management.
• Ability to manage demanding travel schedules and adapt quickly to shifting priorities and environments.
• Experience supporting principals in both home and business settings across multiple residences.
• Highly organized, resourceful, and able to problem-solve under pressure.
• Excellent communication skills and polished presentation.
• Must have a flexible schedule and a 24/7 mentality.
• Willingness and ability to travel frequently, sometimes on short notice.
• A "no job too big or small" approach.

Schedule:

Monday–Friday, with availability for after-hours and weekend or travel requests.