Medical Office Scheduler

Join The Emerge Center, Foundation, and School for Autism as a Medical Office Scheduler and take the first step toward an exciting healthcare career! This onsite position offers a unique opportunity for recent high school and associate degree graduates to gain hands-on experience in a supportive environment. With a competitive pay rate of $17 per hour, you’ll be rewarded for your dedication and hard work. In this role, you’ll play an essential part in connecting families with crucial autism services, contributing positively to your community while developing your professional skills.

Collaborate with a forward-thinking team that values excellence and integrity in every task. As a team member, you'll be able to enjoy benefits such as 401(k). This is not just a job; it’s a chance to make a real difference in the lives of children and families. Apply today!

We are dedicated to empowering individuals on the autism spectrum to unfold their unique potential. With a compassionate and inclusive approach, our school fosters a supportive environment that celebrates diversity and embraces each student's distinctive strengths. Through personalized education plans, specialized therapies, and a collaborative community, we strive to cultivate a sense of belonging and equip our students with the skills and confidence needed to navigate a world that values and appreciates their individuality. At The Emerge School for Autism, we are committed to inspiring growth, fostering independence, and building a foundation for a fulfilling and inclusive future.

As a Medical Office Scheduler at The Emerge Center, Foundation, and School for Autism, your day-to-day responsibilities will involve a variety of essential tasks aimed at ensuring smooth operations in our medical office. You can expect to greet families warmly, assist with scheduling appointments, and maintain organized patient records. Daily communication with healthcare providers and families will be crucial, so be prepared to answer inquiries and guide parents through the scheduling process. Attention to detail will be vital as you handle sensitive information and confirm appointments. Your expected schedule will be Monday through Friday from 8 AM to 5 PM.

To thrive as a Medical Office Scheduler at The Emerge Center, Foundation, and School for Autism, several essential skills are necessary. Proficiency in scheduling coordination is crucial; you will need to efficiently schedule patient evaluations and maintain provider calendars to minimize conflicts. Clear, professional communication with patients and caregivers is imperative when discussing appointment details and rescheduling as needed. Experience with insurance verification and documentation will be beneficial, as you will verify coverage and document eligibility, co-pays, and referrals, ensuring families understand their financial responsibilities. Mastery of digital patient record management using Medtron will help create and maintain new patient charts accurately, streamlining the intake process.

Additionally, strong organizational and multitasking skills are important for providing administrative support, collaborating with both clinical and administrative departments, and assisting with communication tasks as assigned. These skills will ensure an efficient, professional, and supportive environment for both patients and providers.

The duties and resposibilities for the position are:

1. Scheduling Coordination

• Schedule patient evaluations and re-evaluations for SLP, OT, ABA, Audiology and Behavioral Health providers.


• Maintain provider calendars, ensuring optimal utilization and minimal scheduling conflicts.


• Communicate appointment details with patients and caregivers in a clear and professional manner.


• Reschedule appointments as needed, documenting changes accurately.

2. Insurance Verification & Documentation

• Verify insurance coverage and benefits for all incoming patients prior to services.


• Collaborate closely with the Medical Office Specialist by providing accurate and timely scheduling information and support insurance benefit verification and authorization processes.

3. Administrative & Departmental Support

• Collaborate with clinical and administrative departments to support daily workflows.


• Assist with follow-up calls, faxes, emails, and other correspondence related to patient scheduling or intake.


• Support special projects and other departmental tasks as assigned by leadership.


• Other job duties as assigned.

So, what do you think? If you feel this is the right job for you, go ahead and apply! We look forward to meeting you!