What are the responsibilities and job description for the Executive Assistant position at The Einstein Group Inc?
Description
Executive Assistant
12-month
Exempt
About Einstein Charter Schools
Einstein Charter Schools (“Einstein”) is a nonprofit Charter Management Organization whose mission is to nurture students to be academically STRONG as well as socially and emotionally resilient. Founded in 2005, Einstein Charter Schools is a top performing, tuition free, open admissions network of 4 schools in New Orleans East, serving grades PK-12. Our schools are: Sherwood Forest, Village De L’est, Einstein Middle School, and Sarah T. Reed High School. Authorized by the Orleans Parish School Board, we service the needs of more than 1,600 students, over 30% of whom receive ELL services.
At Einstein, we know our people actualize our mission for our students. We strive to create work environments and a total rewards package that promotes the hiring and retention of highly effective staff. We offer our staff an opportunity to impact the lives of our students and their New Orleans East community, a culture that prioritizes growth and collegiately, and a competitive compensation and benefits package.
About You
Above all else, you come to Einstein because you believe in our mission to nurture students to be academically STRONG as well as socially and emotionally resilient. You believe in EVERY child and their capacity to learn, grow, and achieve their dreams.
You are focused on…
- Our students. In all your actions, you act in the best interest of our students. You embrace and protect their individuality and diversity. You seek to ensure they have access to an equitable future.
- Our goals. You are laser focused on our goals and strive to meet them efficiently. You know acting on data and feedback is an essential skill and aren’t afraid to innovate..
- Our people. You hope to work for an organization that is both result-driven AND relationship-driven. You seek an environment where our staff can engage authentically, collegially and have fun. You value diversity and prioritize inclusion.
Position Overview
The Executive Assistant provides high-level administrative and operational support to the CEO and executive leadership team. This role requires exceptional discretion, organization, and professionalism, serving as a trusted partner who ensures the efficient operation of executive priorities, communications, and strategic initiatives.
Key Responsibilities
Executive Support
- Manage complex executive calendars, scheduling meetings, travel, and events
- Serve as a primary point of contact between the CEO and internal/external stakeholders
- Prepare agendas, briefing materials, reports, and presentations
- Anticipate executive needs and proactively resolve scheduling or operational issues
Communication & Correspondence
- Draft, review, and manage confidential correspondence, emails, and official communications
- Coordinate executive-level communications with the Board of Directors, school leaders, and external partners
- Maintain professionalism and confidentiality in all interactions
Board & Governance Support
- Coordinate Board of Directors meetings, including agendas, materials, minutes, and logistics
- Track action items, resolutions, and follow-up tasks
- Ensure compliance with governance and record-keeping requirements
Office & Operations Support
- Support cross-functional projects and executive initiatives
- Maintain organized electronic and physical filing systems
- Assist with policy documentation, contracts, and executive records
- Coordinate special events, leadership meetings, and retreats
Confidentiality & Compliance
- Handle sensitive personnel, financial, and legal information with the highest level of discretion
- Ensure adherence to organizational policies, procedures, and deadlines
Requirements
Required Qualifications
- Bachelor’s degree or equivalent experience
- 3–5 years of experience supporting senior-level executives
- Strong organizational, time management, and multitasking skills
- Excellent written and verbal communication abilities
- High level of discretion, integrity, and professionalism
- Proficiency in Microsoft Office and Google Workspace
Preferred Qualifications
- Experience in education, nonprofit, or public-sector organizations
- Familiarity with board governance and public meetings
- Project management experience
Core Competencies
- Attention to detail
- Strategic thinking
- Problem-solving
- Relationship management
- Adaptability in a fast-paced environment
Working Conditions
- Primarily office-based with occasional evening or weekend meetings (e.g., Board meetings)
Work Environment
Listed below are key points regarding environmental demands and the work environment of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
- Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc.) as part of the work day;
- Required to exert physical effort in handling objects less than 30 pounds rarely;
- Required to be exposed to physical environment which involves dirt, odors, noise, weather extremes or similar elements rarely;
- Normal setting for this job is an office/school setting.
Evaluation
- Annual review, Designated Evaluation Tool
- Evaluated by the CEO
Compensation is commensurate with experience.
Einstein Charter Schools welcomes all applicants and does not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, military status, or any other protected grounds in any of its activities or operations, including hiring.