Business Manager

The Business Manager is the backbone of DREAM’s financial and operational systems, ensuring that our mission-driven work is supported by strong, transparent, and efficient financial practices. This role manages payroll, benefits, reconciliations, and expense oversight, while working closely with the Board’s Finance Committee, Development, and Program teams to ensure DREAM’s financial health and integrity.

This position requires a detail-oriented and proactive professional who can balance daily operational responsibilities with big-picture financial stewardship. The Business Manager will oversee financial systems that keep DREAM running smoothly and in-compliance, and will provide essential reporting to ensure the organization can make prudent and informed decisions.

This is a highly collaborative role, with substantial support from the Board Finance Committee, Executive Team, and staff across the organization. Ongoing teamwork and communication are core to success, as is the ability to translate financial insights into actionable recommendations that advance DREAM’s mission and growth.

The DREAM Program is committed to fostering a welcoming and inclusive environment where all staff, volunteers, youth and families have the opportunity to thrive. We believe in continuous learning and growth, and we encourage members to engage with curiosity, openness, and a commitment to making a meaningful impact. Our mission is to close the Opportunity Gap by providing mentorship and enriching experiences that support youth from a wide range of backgrounds. We seek teammates who bring unique and varied perspectives, experiences, and skills. DREAM values individuals who are dedicated to creating an environment where everyone feels seen, supported, and empowered.

Overview of Responsibilities of the Business Manager

Financial Management

• Oversee bookkeeping, bank reconciliations, and accounts payable/receivable
• Prepare financial reports and grant spending analyses for leadership and the Finance Committee.
• Manage payroll and benefits, including retirement contributions, grant splits, and annual renewals.
• Ensure compliance with filings such as charitable registrations and 1099s.

Strategic & Operational Leadership

• Monitor cash flow and program spending to align with organizational goals.
• Analyze financial data to inform decisions and improve efficiency.
• Maintain Aplos for accurate reporting, grant tracking, and contact management.
• Recommend and implement financial process improvements.

Expense & Compliance Oversight

• Administer payables and reimbursements via Bill.com and serve as an internal control for all invoices. 
• Oversee various regional funding initiatives and company debit card use, ensuring receipts, documentation, and compliance.
• Conduct detailed program spending analyses to support budgeting of programs in different regions
• Support annual audits and ensure adherence to regulatory and funder requirements.

Assets and Services

• Subscription Services: Manage accounts for DREAM’s organizational subscriptions, including technology platforms, employee assistance programs (EAP), and other contracted services.
• Fleet Management: Oversee the administration of DREAM’s passenger van fleet, ensuring compliance with maintenance, registration and inspection schedules.
• Equipment & Gear: Maintain and track DREAM’s gear inventory, including purchasing, storage, usage, and replacement planning.

Preferred Qualifications/Experience

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• 1 years of nonprofit, financial management, or accounting experience.
• Proficiency with financial systems (Aplos or Quickbooks preferred; experience with Bill.com and payroll platforms a plus).
• Familiarity with grant accounting and restricted fund management.
• Strong organizational, analytical, and communication skills.
• Ability to manage multiple priorities and deadlines with accuracy.
• A collaborative spirit with a commitment to DREAM’s mission.

Type of Work / Expected Commitment

This is a full-time, salaried, overtime-exempt position. The position will average 35–45 hours per week with occasional evenings or weekends for committee meetings and retreats. Participation in quarterly multi-day organizational retreats is required.

Compensation & Benefits

Total compensation value: upwards of $72,100, including:

• Salary range commensurate on experience ($58-62,000), overtime exempt.
• Group medical insurance for the employee paid at 100% of VT plan for 2025. 
• Five weeks (25 workdays) of paid time off (PTO), including vacation, sick, and personal days.
• Eight (8) paid holidays, including a winter break (Dec 24–Jan 1) and a November break.
• Access to Employee Assistance Program (EAP) benefits.
• Free access to Amazon Prime membership.
• Paid membership in a position-specific professional association.
• Access to professional development opportunities.
• DREAM gear/uniforms.
• Retirement plan with 3% employer match.
• Expanded health benefits (dental and vision) with employee contribution.

Work Environment

This position operates in both in-office and remote environments. The Business Manager will use computers, phones, and financial software systems regularly to ensure accurate and timely reporting. Occasional travel to organizational retreats and in-person team meetings is required.

AAP/EEO Statement

The DREAM Program is an equal opportunity employer and an incorporated 501(c)3 charitable organization. The DREAM Program prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Other

This job description is not intended to encompass all responsibilities and tasks associated with the role. Duties may evolve over time to align with organizational needs and ensure the highest standards of quality and compliance.

Salary : $58,000 - $62,000