Administrative Assistant

The Door District is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide direct support to our Operations Manager. This role is essential to the daily success of our operations and requires someone who thrives in a fast-paced environment, enjoys multitasking, and has excellent communication skills.

The ideal candidate will serve as the primary administrative support for the Operations Department while coordinating with customers, vendors, project managers, and internal teams to ensure smooth day-to-day operations.

Key Responsibilities

• Provide daily administrative support to the Operations Manager.
• Coordinate schedules, appointments, and operational priorities.
• Maintain frequent communication with customers, vendors, and internal departments.
• Assist with logistics coordination, deliveries, and shipment tracking.
• Prepare and maintain reports, spreadsheets, and operational documentation.
• Follow up on purchase orders, service requests, and project updates.
• Update and manage information in company software and databases.
• Handle incoming calls, emails, and customer inquiries in a professional manner.
• Assist in resolving operational issues and ensuring timely follow-up.
• Support project coordination and maintain organized records and files.
• Perform other administrative duties as assigned.

Qualifications

• Previous experience as an Administrative Assistant, Operations Assistant, Logistics Coordinator, or in a similar role.
• Excellent organizational and time management skills.
• Strong attention to detail and ability to prioritize multiple tasks.
• Outstanding customer service and communication skills.
• Proficiency with Microsoft Office (Excel, Outlook, Word).
• Experience with project management software (Monday.com is a plus).
• Ability to work independently and as part of a team.
• Professional, positive attitude with strong problem-solving skills.

Requirements

• Bilingual: English and Spanish (Required).
• Strong written and verbal communication skills in both languages.
• Ability to work in a fast-paced environment.
• Reliable, organized, and highly detail-oriented.
• Previous experience in logistics or operations support is preferred.

What We Offer

• Competitive pay.
• Full-time position.
• Opportunity for professional growth.
• Supportive and collaborative team environment.
• Dynamic work environment where no two days are the same.

Pay: $20.00 - $25.00 per hour

Work Location: In person

Salary : $20 - $25