Accounting Specialist

• Knowledgeable and Adheres to all Federal and State guidelines related to payroll and retirement functions.
• Ensures wages are paid accurately and timely.
• Calculates retirement payment based on contributions and matching policy.
• Ensures all current and new legit levies and garnishments are forwarded to payroll company.
• Provides employee orientation on payroll and retirement processes.
• Establishes and maintains all employee payroll records.
• Ensures new hires are entered accurately in payroll system.
• Ensures changes to employee direct deposit and employee tax withholdings are completed accurately and timely.
• Ensures employee insurance premium deductions tie to human resources reports and are appropriately reflected in payroll.
• Prepares annual retirement census file for Form 5500 filings.
• Assists with audit requests
• Prepares monthly workers compensation report.
• Ensures all wages paid to employee are captured in employee gross wages.
• Serves as alternate liaison with external payroll support.
• Ensures payroll records are secure and confidential.
• Reviews payroll on a biweekly basis
• Assist in accounts payable duties including vendor intake, input of vendor detail in accounting system, routing of invoices for proper approval, and batching of payables.
• Ensures all checks are signed appropriate to policy.
• Files and secures all processed checks.
• Handle claim and payment status calls and electronic requests. Act as liaison to all vendors and ensures all issues related to accounts payable are addressed timely.
• Prepares vendor reconciliation records and coordinates corrections with vendors and Finance team
• Records payments into the accounting system and reconciles to bank
• Assist in preparing journal entries and schedules related to entries for payroll and payables.
• Prepares and distributes routine and special reports, as requested
• Employees must adhere to and remain in full compliance with Nevada Donor Network’s Motor Vehicle Driving Policy as outlined in the Motor Vehicle Records and Driver Safety policy PC.334.

SKILLS & ABILITIES

Education: High School Graduate or General Education Degree (GED).

Experience: Three years related payroll experience and 2 years of accounts payable experience preferred.

Computer Skills: Knowledge of Paylocity, Sage Intacct preferred. Moderate to advanced knowledge of Microsoft Excel preferred.

Certificates & Licenses: Certified Payroll Professional certification preferred.

Other Requirements: Knowledge of garnishment and payroll law.