Summer Staff

The Administrative Coordinator provides clerical support to the sales team. This position is responsible for:

• Preparing, administering and coordinating client proposals, orders and specifications;
• Preparing various types of sales documents and producing related reports;
• Coordinating Sales team activities;
• Creating and maintaining sales contracts and agreements.

Parts of the job unique to Administrative Coordinator

·Pre-visit calls

·Accounts Receivable

·Warranty print out & card

·Reports to Director of Administration, dotted line to Director of Landscape Maintenance

·Tracks minutes in level 10 meetings

·Works with Safety manager to help facilitate training manuals and SOP’s.

·Works with Director of Administration to ensure administrative policies and procedures are being kept and withheld in the department.

·Works with Director of Landscape Maintenance to fill staffing needs.

Qualifications and Experience

• Ability to multitask in a fast-paced environment;
• Ability to effectively maintain client relations;
• Keep detailed records of interactions with clients;
• High school diploma – further education or certification is preferred;
• Demonstrate strong communication skills, both verbal and written, with external clients and Sales team on a consistent basis;
• Ability to complete multiple tasks in a fast-moving environment;
• Capable of meeting deadlines and working with daily time constraints.