What are the responsibilities and job description for the Office Administrator/Bookkeeper position at The Cremer House?
Office Administrator / Bookkeeper
In-house job. No remote work.
Wild Roots Market in Felton and Boulder Creek, are independently owned and operated, serving the San Lorenzo Valley community. We support local farmers, organic food purveyors and artisan food producers. We offer great local products and a full line of Natural Foods to the San Lorenzo Valley community. We are the first CCOF certified Natural Foods Grocery Store in the United States. We strive to provide high quality, healthy prepared foods in our deli and grab-n-go operations. With a commitment to the highest quality ingredients and exceptional customer service our kitchen and deli offer great meals for taking home or eating away from home. Come be part of the Wild Roots Market team.
We are looking for a highly motivated individual who is accurate and well organized. We need someone who has strong communication skills and a positive team member. This is an hourly, part time position. Store discount available.
Responsibilities:
- OFFICE ADMINISTRATION
a. Monitor, repair, and basic maintenance of all office equipment. Schedule and coordinate regular servicing and repairs with vendors.
b. Ensure efficient layout and use of office, as well as cleaning/managing the space. Keep the office clean, organized and well presentable to office visitors. Ensure common areas are maintained, including kitchen, break, bathrooms, deck, supply room, etc.
c. Purchase, stock and manage the inventory of all office supplies.
d. Keep all forms accessible and updated to office staff.
e. Maintain and distribute the office and store phone lists.
f. Update bulletin boards, mailboxes and office communications.
g. Coordinate the employee rewards, incentive prizes, and birthday gift cards at the direction of Human Resources.
h. Maintain photocopies of sandwich form in Deli and Applications at the Front End, as well as other documents as needed.
i. Assist Human Resources with New Hire Packets, Cashier Training Packets, and other necessary documents.
j. Manage CCOF Vendor List.
k. Manage new Vendor Applications and necessary corresponding documentation including Resale Certificates.
l. Maintain and update PLU Books and Card for registers.
m. Email Inventory and Weekly Comp reports to respective store and department managers.
n. Enter bi-weekly Labor Report data for both stores.
o. Photocopy and collate as assigned.
- ACCOUNTS PAYABLE
a. Check invoices for accurate extensions and department assignments.
b. Post invoices to Quick Books and enter in Weekly Inventory report.
c. Research and correct problem accounts.
d. Maintain up to date invoice files.
e. Put together special deposits and post to Quick Books.
f. Process Recycle Redemption tags weekly. Send to Grey Bears by the 10th of each month for reimbursement.
g. Process coupons monthly and mail in for redemption.
- DEPOSITS AND CASH-HANDLING
a. Do Daily Tally and deposit for the Felton store, and Boulder Creek store as needed.
b. Develop and maintain secure cash handling procedures with adequate checks and balances.
c. Prepare bank deposits to ensure timeliness, accuracy, and uniformity of procedures.
d. Review summaries and research problems.
e. Contact customers regarding problems with transactions.
f. Assist in taking deposits to drop box at bank.
g. Notify Chief Operating Officer of any problems with cash-handling.
- CLERICAL AND CUSTOMER SERVICE
a. Perform other tasks assigned by management.
b. Handle phone calls during assigned times, promptly and courteously, routing to appropriate staff, and taking accurate messages.
c. Become familiar with products, locations, and Wild Roots company practices to assist customers with questions.
d. Work with POS Manager to troubleshoot cashier and customer issues.
Qualifications:
§ Minimum 2 years in an office support role.
§ Accounting/bookkeeping experience preferred.
§ Knowledge of Microsoft Office Suite (Word, Excel, Outlook, etc.)
§ Knowledge of Quick Books accounting system.
§ Ability to learn new software as appropriate for the position.
§ Extreme accuracy, meticulous attention to detail.
§ Excellent interpersonal and customer service skills and ability to work with all types of people.
§ Ability to work as a positive team member.
§ Demonstrated the ability to handle multiple demands and competing priorities.
§ Organized, attention to detail, and the ability to manage tasks without a considerable amount of direction.
§ Good communication skills, written and verbal, maintaining extreme confidentiality in personnel and customer matters.
§ Basic math skills required and strong attention to detail a must.
Requirements:
§ Ability to sit for long periods of time.
§ Must be able to perform duties with repetitive wrist and arm motions, including typing.
This position description does not promise or imply that the functions listed are the only duties to be performed or that the position may not change or be eliminated. Employees are always expected to follow their supervisors' instructions and to perform the tasks as requested by their supervisors.
Job Type: Part-time
Pay: $ $20.00 per hour
Benefits:
- Employee discount
Experience:
- QuickBooks: 1 year (Preferred)
Ability to Commute:
- Felton, CA Required)
Ability to Relocate:
- Felton, CA 95018: Relocate before starting work (Preferred)
Work Location: In person
Salary : $20