HR Generalist

Job Title: HR Generalist

Department: Human Resources

Reports to: Executive Director of Human Resources

FLSA Status: Exempt

Salary Grade: $65,300.35 - $91,416.21

Location: Coos Bay/North Bend

This position is a covered position as defined in the Coquille Indian Tribe Chapter 185 Child Protection Ordinance. Candidate must pass a pre-employment drug screen, Criminal, and Character Background Check.

SUMMARY OF MAJOR FUNCTIONS

Under the direct supervision of the Executive Director of Human Resources, this position is the primary contact for many Human Resources programs and processes and works on HR objectives in support of the Tribe’s vision, values and strategic plan. In concert with others with the same title, the HR Generalist will run the daily functions of the Human Resource department including employee relations, designing and implementing onboarding processes, promoting the Tribe’s culture, vision and values and supporting new hires throughout their initial phase of employment. This position directly supervises the Onboarding Specialist.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Subject matter expert on current human resource information system. Ensures the accuracy of data, generates routine and specialized HRIS reports as requested by Executive Director of Human Resources.

2. Works closely with other HR Generalists to ensure that HR operations are consistent and operate seamlessly.

3. Act as point of contact for employees, addressing concerns, conflicts and questions promptly and confidentially.

4. Investigate complaints (harassment, discrimination, retaliation, safety and ethical) in a timely manner. Ensure that they are done in a fair and consistent manner while upholding the dignity and respect that we believe all employees should enjoy in the workplace.

5. Provide guidance to managers on employee relations matters, fostering a culture of open communication.

6. Facilitates interactive conversations for requests regarding workplace accommodations.

7. Aids managers in developing language for performance evaluations and corrective action documents that are reflective of our approach as an employer as well as the vision and values of the Coquille Indian Tribe.

8. Assist employees in conflict resolution matters while being respectful of the established chain of command.

9. Manages unemployment claims.

10. Subject matter expert and point of contact for handbook related policies. Assist in implementation of updates. Provides guidance and interpretation for staff.

11. Suggest new procedures and policies for improving employee experience as well as the efficiency of the HR department.

12. Process a wide spectrum of forms and documents, including a significant portion of those of a confidential or complicated nature. This includes, but is not limited to authorizing personnel actions, benefits enrollment and billing, unemployment claims and other HR documents.

13. Review and approve standard personnel action notices for changes and ensure changes are consistent with business objectives. Review non-routine changes with the Human Resources Director.

14. Cross train in key Human Resource areas and work on specialized projects across department lines.

15. Provides documentation and other support as needed.

16. Act as the subject matter expert for Employee Onboarding, ensuring all new hires are offered and delivered an engaging multiple day onboarding program for the Tribal Government and Health and Wellness Divisions of The Coquille Indian Tribe.

17. Responsible for ensuring that every new hire receives clear and concise communication regarding reporting instructions, including dates, times, and location, prior to their first day of employment.

18. Collaboration with department heads to identify and address specific employee onboarding needs.

19. Handle all administrative tasks for onboarding, new-hire orientations, Get to Know Your Tribe, and exit interviews, including data entry in human resources information systems (HRIS) and audits for accuracy and compliance.

20. Coordinates and conducts new hire orientations.

21. Collaboration with the Tribal Development Department to ensure all new hires receive education on the history and culture of the organization they are joining.

22. Work with providers immediately following an accepted job offer to ensure that the documentation that is necessary for credentialing is received, processed and presented to the Health and Wellness Executive Board prior to the employee start date.

23. Collect and analyze feedback from new hires and other stakeholders to improve the onboarding process.

24. Manages all employment verification requests.

25. Performs as Onboarding Specialist when necessary.

26. Act as the Executive Director of Human Resources in their absence.

27. Other duties as assigned.

The above statements are intended to describe the general nature and level of work being performed by employee. They are not intended to be construed as an exhaustive list of all responsibilities, duties and/or skills required.

PHYSICAL REQUIREMENTS

Requires the ability to communicate orally, repetitive movement of the wrists, hands and/or fingers, often requires sitting for extended periods of time, raising or lowering objects, and occasionally requires lifting up to 25 pounds. Requires occasional standing, walking, stooping, kneeling, crouching or crawling. Work is generally performed in an office setting. Will often be required to travel by automobile, commercial or private carrier. Local travel is frequently required, statewide and national travel is occasionally required.

The individual must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately without causing a significant safety threat to self or others.

KNOWLEDGE, SKILLS, AND ABILITIES

Individuals must possess the following knowledge, skills and abilities or be able to explain and demonstrate that they can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

1. Excellent oral and written communication skills with strengths in team building, and cooperative problem solving. Ability to consistently convey a pleasant and helpful attitude by using excellent interpersonal and communication skills to control sometimes stressful and emotional situations.

2. Ability to foster an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision and mission of the Coquille Indian Tribe.

3. Knowledge of federal and Tribal employment laws.

4. Ability to develop the ability of others to perform and contribute to the organization by providing ongoing feedback and by providing opportunities to learn through formal and informal methods.

5. Demonstrated ability to meet strict deadlines and be results driven; making decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks.

6. Ability to read and understand technical documents and manuals, as well as the ability to write such documents for use by others.

7. Be computer literate. Exhibit a level of computer literacy sufficient to use HR Information

Systems and general office software such as word processing, spreadsheets, and databases to produce correspondence, documents, and reports.

8. Ability to maintain professionalism, confidentiality, and objectivity under pressure and crisis situations. A breach of confidentiality or fraud is grounds for immediate dismissal.

QUALIFICATIONS

1. High School Diploma or equivalent. Associate degree in human resource management or closely aligned field required. Bachelor’s degree preferred. A combination of formal education, certification, training and work-related experience will be considered.

2. THRP certification preferred.

3. Minimum of five (5) years of Human Resource experience working closely in employee onboarding and program development required.

4. Relevant HR experience in health care or related tribal government preferred.

5. Experience working in diverse and inclusive environments.

6. Proven experience in a position requiring a high level of confidentiality, personal integrity and respect for individual privacy.

7. Experience using Paycom is preferred.

8. Current and valid Oregon driver’s license in good standing with no insurability issues as determined by the Tribe’s insurance carrier is required.

Job Type: Full-time

Pay: $65,300.35 - $91,416.21 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Education:

• Bachelor's (Preferred)

Experience:

• employee relations, benefits administration and FMLA: 5 years (Preferred)
• HR experience in health care or related tribal government: 1 year (Preferred)
• Paycom and/or Paylocity: 1 year (Preferred)

License/Certification:

• THRP (Preferred)

Ability to Relocate:

• Eugene, OR 97404: Relocate before starting work (Required)

Work Location: In person

Salary : $65,300 - $91,416