What are the responsibilities and job description for the Office Administrator position at The Contractor Consultants?
🌟 Drive Impact at the Executive Level - Become an Office Administrator at Tri-State Construction, Inc.! 🌟
Position Title: Office Administrator
Company: Tri-State Construction, Inc.
Pay Range: $30/hour
Industry: Residential Construction / Remodeling
Location: Hightstown, New Jersey (Onsite)
Job Overview
Tri-State Construction, Inc., a family-owned design-build general contractor, is seeking a highly organized, proactive, and resourceful Office Administrator to provide direct support to the CEO and leadership team. This pivotal, executive-level role ensures the smooth functioning of day-to-day operations across administrative support, calendar and travel management, bookkeeping in QuickBooks, project coordination, and internal communications. If you're detail-oriented, thrive in a fast-paced environment, and enjoy keeping operations running behind the scenes, this is your opportunity to make a lasting impact.
Who We Are
For nearly 40 years, Tri-State Construction, Inc. has built custom residential homes throughout New Jersey. As a family-owned and operated company, we take pride in our work and the lasting relationships we build with our clients. With a strong commitment to excellence, collaboration, and integrity, we provide a supportive and growth-minded workplace where each team member plays a vital role in our success. Whether we're breaking ground on a dream home or planning our next milestone, we approach each project with unity and purpose.
Visit us at https://tristate.co.com
Key Responsibilities
We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.
Compliance Notice
A background check will be completed as part of the onboarding process, in compliance with applicable laws.
#MGE25
Position Title: Office Administrator
Company: Tri-State Construction, Inc.
Pay Range: $30/hour
Industry: Residential Construction / Remodeling
Location: Hightstown, New Jersey (Onsite)
Job Overview
Tri-State Construction, Inc., a family-owned design-build general contractor, is seeking a highly organized, proactive, and resourceful Office Administrator to provide direct support to the CEO and leadership team. This pivotal, executive-level role ensures the smooth functioning of day-to-day operations across administrative support, calendar and travel management, bookkeeping in QuickBooks, project coordination, and internal communications. If you're detail-oriented, thrive in a fast-paced environment, and enjoy keeping operations running behind the scenes, this is your opportunity to make a lasting impact.
Who We Are
For nearly 40 years, Tri-State Construction, Inc. has built custom residential homes throughout New Jersey. As a family-owned and operated company, we take pride in our work and the lasting relationships we build with our clients. With a strong commitment to excellence, collaboration, and integrity, we provide a supportive and growth-minded workplace where each team member plays a vital role in our success. Whether we're breaking ground on a dream home or planning our next milestone, we approach each project with unity and purpose.
Visit us at https://tristate.co.com
Key Responsibilities
- Manage CEO's calendar, travel, and meeting schedules
- Handle internal and external communications; prioritize emails and calls
- Prepare reports, agendas, and executive presentations
- Serve as liaison between CEO and clients, vendors, and staff
- Track projects, tasks, and deadlines; manage special initiatives
- Maintain executive-level confidentiality and discretion
- Organize company events and coordinate industry-related engagements
- Process purchase orders and subcontractor agreements
- Prepare and process checks; maintain accurate financial records
- Assist with bookkeeping duties using QuickBooks
- Provide general personal assistance to support CEO's productivity
- Minimum 3 years of executive-level administrative experience (construction or real estate industry preferred)
- Proficiency in QuickBooks, including check processing and basic bookkeeping
- Advanced knowledge of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
- Excellent communication, organization, and time management skills
- Proven ability to handle confidential information with professionalism
- Resourceful, self-motivated, and solutions-oriented mindset
- Bachelor's degree preferred but not required
- Weekly Pay Cycle
- Insurance Allowance
- Paid Time Off (Vacation, Sick, Holidays)
- Tuition Reimbursement & Paid Training
- Personal Tool Replacement Program
- Tech Package (Smartphone or Tablet)
- Year-End Bonus
- Company Events and Annual Trips
- Full-Time - Monday to Friday
- 8-hour day shifts (Standard Business Hours)
- Onsite at our office in Hightstown, New Jersey
- Applicants must have reliable transportation and the ability to commute daily.
We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.
Compliance Notice
A background check will be completed as part of the onboarding process, in compliance with applicable laws.
#MGE25
Salary : $30
