What are the responsibilities and job description for the Construction Administrator position at The Contractor Consultants?
Construction Administrator – Coordinate Demolition and Field Operations Support
Job Overview
You will serve as the central anchor for our demolition and construction teams, directly driving operational efficiency from project setup to closeout. This role empowers you to manage mission-critical compliance tracking, subcontractor relations, and financial workflows that keep multi-million dollar builds moving forward. Your organizational precision will directly minimize project delays and safeguard company profitability across all regional operations.
How You Will Make An Impact
At Trinity Industrial Services., we are committed to delivering high-quality demolition and construction services through professionalism, accountability, teamwork, and strong communication. We take pride in building a team of professionals who protect our operational excellence and support one another's collective growth.
Trinity Industrial Services. is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.
Job Overview
- Company: Trinity Industrial Services.
- Location: Office-based with occasional site visits.
- Pay: Competitive salary, based on experience
- Job/Employment Type: Full Time.
- Mandatory Licences & Certifications: None Required.
You will serve as the central anchor for our demolition and construction teams, directly driving operational efficiency from project setup to closeout. This role empowers you to manage mission-critical compliance tracking, subcontractor relations, and financial workflows that keep multi-million dollar builds moving forward. Your organizational precision will directly minimize project delays and safeguard company profitability across all regional operations.
How You Will Make An Impact
- Execute comprehensive digital and physical project setup including contracts, permits, and schedules.
- Manage strict subcontractor compliance by verifying insurance certificates, W-9 forms, and licensing.
- Support field teams with purchase order processing, material tracking, and daily reporting coordination.
- Maintain current corporate compliance records including state contractor licenses and federal registrations.
- Reconcile vendor invoices, credit card transactions, and waste disposal bills against purchase orders.
- Administer commercial vehicle compliance, including tracking titles, insurance updates, and DOT records.
- Facilitate professional communication between clients, vendors, accountants, and field supervisors.
- Minimum of 3 years of administrative experience in construction, demolition, or industrial services.
- Proven ability to manage multiple complex projects and tight operational deadlines simultaneously.
- High-level attention to detail required for auditing legal contracts and financial data.
- Excellent written and verbal communication skills tailored for diverse corporate and field teams.
- Strong problem-solving initiative with minimal day-to-day oversight needed.
- Physical capacity to sit at a computer for extended periods and lift up to 25 pounds.
- Prior administrative experience working directly for a specialty contractor or demolition firm.
- Practical experience managing certified payroll records for high-stakes federal projects.
- Familiarity with construction project management software platforms like FieldFlo.
- Proficiency with accounting software applications including QuickBooks and advanced Microsoft Excel functions.
- Competitive salary package designed to reward corporate and field support excellence.
- Collaborative and supportive work culture that actively champion professional development.
- Direct opportunities to influence company growth, operational policies, and project success.
- Comprehensive onboarding process to integrate you seamlessly into our active project networks.
At Trinity Industrial Services., we are committed to delivering high-quality demolition and construction services through professionalism, accountability, teamwork, and strong communication. We take pride in building a team of professionals who protect our operational excellence and support one another's collective growth.
Trinity Industrial Services. is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.