Personal & Executive Assistant

Job Description

Personal & Executive Assistant

The Concept Agency  |  Boca Raton, FL  |  Full-Time

📍 Location: Boca Raton, FL (in-person, with remote flexibility for admin tasks)

🕘 Hours: Monday–Friday, 9:00 AM – 4:00 PM

💰 Compensation: $52,000/year

🚗 Requirements: Must have own reliable vehicle and valid driver's license

About the Role

We're looking for a highly organized, proactive, and tech-savvy Personal & Executive Assistant to support the Founder & CEO of The Concept Agency — a fast-growing boutique marketing agency based in Boca Raton, FL. This is a unique hybrid role that is 50% personal assistant and 50% executive assistant, requiring someone who can seamlessly toggle between managing household logistics and supporting a busy business operation.

This role is ideal for someone who thrives on variety, loves checking things off a list, takes initiative without being asked twice, and genuinely enjoys making someone else's life run more smoothly. No two days will look exactly alike.

What You'll Do

Personal Assistant (50%)

Home & Household

• Grocery shopping and stocking the home
• Light meal prep — cutting and organizing vegetables, organizing the fridge
• Laundry — washing, drying, and folding
• General home organization and tidying
• Coordinating with home vendors (plumber, electrician, cleaners, etc.)
• Managing Amazon and online orders and returns

Family & Errands

• Occasional school pickups for the kids (driving required)
• Running personal errands — birthday gifts, pharmacy, office supplies, etc.
• Gift buying for family occasions and kids' friends' birthdays
• Setting reminders for school deadlines, appointments, and family events

Personal Admin

• Coordinating documents and appointments
• Managing personal calendar and scheduling

Executive Assistant (50%)

Admin & Financial

• Managing and organizing receipts and invoices
• Ensuring bills and vendor payments are made on time
• Categorizing and organizing expenses for the bookkeeper
• Tracking subscriptions and flagging unnecessary spend

Operations & Logistics

• Shipping and receiving packages (work and occasional personal)
• Managing one-off projects like listing and selling office furniture online
• Running office errands — supplies, print jobs, drop-offs, etc.
• Managing Amazon and online orders and returns for TCA

Scheduling & Calendar

• Managing the CEO's work calendar
• Scheduling and confirming meetings, calls, and appointments
• Coordinating across the TCA team as needed
• Sending timely reminders for deadlines and upcoming commitments

Events & Projects

• Helping coordinate in-person client and company events — vendor outreach, logistics, timelines
• Liaising with team members and vendors on the CEO's behalf
• Work travel research and booking (occasional personal travel as well)

What We're Looking For

• 1–3 years of experience in an assistant, coordinator, or operations role (personal or professional)
• Highly organized and detail-oriented — nothing falls through the cracks
• Comfortable with technology and able to learn new tools quickly
• Experience with or willingness to learn: Google Workspace, Slack, Monday.com, and similar platforms
• Excellent communication skills — knows when to ask questions and when to just handle it
• Discreet and trustworthy — you'll be in both personal and professional spaces
• Positive, proactive, and solutions-oriented
• Comfortable driving and running errands throughout the Boca Raton area

Requirements

• Must have a valid Florida driver's license and reliable personal vehicle
• Must be local to Boca Raton / South Florida area
• Must be comfortable working in both personal (home) and professional (office) environments
• Must be available Monday–Friday, 9:00 AM – 4:00 PM
• Must pass a background check

Nice to Have

• Prior experience supporting a founder, executive, or high-net-worth family
• Familiarity with Klaviyo, Shopify, or marketing agency environments
• Experience with project management tools (Monday.com, Asana, etc.)
• Bilingual (English/Spanish) is a plus but not required

What We Offer

• $52,000 annual salary
• Monday–Friday schedule, 9 AM–4 PM — work-life balance is real here
• A dynamic and varied role — no two days are the same
• Mileage reimbursement for work-related driving
• A close working relationship with a driven, creative CEO who values your contribution
• Opportunity to grow with the role as the agency grows

How to Apply

Please send your resume and a brief note (3–5 sentences) telling us why this role is a great fit for you to:

hello@theconceptagency.co

Subject line: Personal & Executive Assistant – [Your Name]

Applications without a personal note will not be considered. We're looking for someone who's genuinely excited about this role — tell us why that's you.