Property Accountant

The Property Accountant is responsible for managing all financial transactions for assigned properties, ensuring accurate and timely recording of transactions, and maintaining the integrity of financial records. This includes handling accounts payable, billing, ledger updates in Yardi, and preparing financial reports to ensure compliance with company policies and accounting standards. You will also be required to perform other duties as assigned to support the goals and objectives of the team/organization

ESSENTIAL DUTIES and RESPONSIBILITIES:

1. Accounts Payable (AP):

• Process, review, and code invoices for approval, ensuring accurate allocation to the appropriate property and general ledger accounts.
• Ensure timely payment of bills, including vendor invoices, taxes, and other operating expenses.
• Reconcile vendor statements and resolve discrepancies as needed.
• Maintain organized records of all paid and unpaid invoices.

2. Billing and Rent Collection:

• Generate and send monthly tenant billings, including rent and CAM (Common Area Maintenance) charges.
• Ensure timely collection of rent payments from tenants.
• Track and manage tenant payment histories and overdue balances.
• Apply payments, credits, and adjustments to tenant accounts.

3. General Ledger Updates (via Yardi Breeze):

• Maintain accurate and up-to-date general ledger entries in Yardi for assigned properties.
• Post journal entries for monthly transactions, including accruals, adjustments, and prepaid expenses.
• Reconcile bank and credit card statements, ensuring all transactions are properly accounted for in Yardi.
• Prepare and review monthly trial balance to ensure accounts are accurate.

4. Financial Reporting:

• Prepare monthly financial statements, including income statements, balance sheets, and cash flow reports.
• Assist in the preparation of annual property budgets and forecasts.
• Track and report on financial performance of properties, providing variance analysis to management.
• Ensure compliance with all applicable accounting standards and policies.

5. Month-End and Year-End Close:

• Assist with month-end and year-end closing procedures, ensuring timely and accurate financial reports.
• Prepare account reconciliations for review by management, ensuring all balances are accurate and complete.
• Support audit preparation by providing necessary documentation and reports.

6. Tenant and Vendor Communication:

• Respond to tenant and vendor inquiries in a professional and timely manner regarding billing, payments, and other financial matters.
• Work closely with property managers to resolve tenant-related financial issues and ensure smooth operations.

7. Other Accounting Duties:

• Maintain and update accounting files and records in an organized and secure manner.
• Assist in the implementation and improvement of accounting procedures and systems to increase efficiency.
• Provide support for other accounting projects as assigned.