What are the responsibilities and job description for the Executive Assistant position at The College of St. Scholastica?
The approximate base compensation range is posted, but the actual offer will reflect our total compensation and benefits package. The offer will be determined by a number of factors including the selected candidate’s experience, knowledge, skills, abilities, FTE, number of months worked, as well as internal equity among our team.
EXECUTIVE ASSISTANT
Job Summary
The Executive Assistant is a key member of the President’s Cabinet and provides leadership and operational oversight to the Office of the President in fulfilling the College’s mission and values. The Executive Assistant must possess a commitment to integrity and an ability to effectively support the President on a wide range of strategic issues. The Executive Assistant coordinates the operations and communications of the Board of Trustees and provides supervision to assigned office support staff.
Key Results and Responsibilities: Required Knowledge and Skills Knowledge of:
President’s Office
Bachelor’s degree in Business Administration, Public Administration, Communications or related field and a minimum of four (4) years of administrative experience, two (2) years of which includes providing assistance to executive staff; OR an equivalent combination of education, training and experience.
EXECUTIVE ASSISTANT
Job Summary
The Executive Assistant is a key member of the President’s Cabinet and provides leadership and operational oversight to the Office of the President in fulfilling the College’s mission and values. The Executive Assistant must possess a commitment to integrity and an ability to effectively support the President on a wide range of strategic issues. The Executive Assistant coordinates the operations and communications of the Board of Trustees and provides supervision to assigned office support staff.
Key Results and Responsibilities: Required Knowledge and Skills Knowledge of:
- Leadership and managerial principles.
- Budgeting principles and practices.
- Strategy development principles and procedures.
- Policy and procedure development and administration principles and practices.
- Public relations principles.
- Higher education principles and practices.
- Professional communication principles and practices (written and oral).
- Use of tact, initiative and sound judgment.
- Problem solving and conflict resolution.
- Establishing and maintaining effective working relationships with individuals from varied backgrounds.
- Managing change and working with sensitive topics.
- Providing administrative support to the President, Cabinet, and Board of Trustees
President’s Office
- Provides excellent judgment, diplomacy and understanding of the College issues to support the President.
- Directs key projects under the supervision of the President to ensure objectives are completed in a timely and professional manner.
- Oversees confidential projects on behalf of the President and provides confidential administrative support.
- Researches and compiles a variety of materials from sources both inside and outside the President’s office.
- Develops, administers and manages the President & Board of Trustees budgets.
- Provides executive-level support to the President by managing daily operational tasks including, but are not limited to: responding to emails and phone calls professionally and promptly, processing and approving purchasing card statements, and reviewing and approving employee timesheets.
- Manages the President’s calendar using discretion and judgement when and when not to schedule meetings and planning travel.
- Makes decisions regarding the affairs of the President’s office by using tact, initiative, and sound judgement.
- Advises the President on sensitive matters, news and concerns of the community and the College while maintaining confidentiality on sensitive topics.
- Composes correspondence on behalf of the President’s Office and/or the Board of Trustees.
- Maintains reasonable availability outside of regular business hours to assist with pressing, timely matters on behalf of the President’s Office.
- Serves as the liaison to the Board of Trustees on program support activities and matters of institutional significance for the Board on behalf of, and in concert with, the President.
- Maintains a working knowledge of the Board Bylaws and communicating compliance concerns to the Chair of the Board.
- Coordinates trustee onboarding, training and professional development.
- Drafts accurate and concise minutes, resolutions and policies on behalf of the President and the Board of Trustees.
- Serves as administrator of the board electronic portal.
- Assists the President in drafting and creating a monthly email/newsletter to members of the Board and Trustee Emeriti
- Coordinates the communications and meetings of the Cabinet Leadership team.
- Drafts and maintains accurate, concise minutes on behalf of the President and the Cabinet.
- Provides direction to student assistants; offers instruction in work procedures and/or reviews work for format, accuracy and consistency.
- Provides administrative support for the recruitment of Cabinet and various leadership positions across the College
- Models inclusive excellence as an expression of the Benedictine values of the College.
Bachelor’s degree in Business Administration, Public Administration, Communications or related field and a minimum of four (4) years of administrative experience, two (2) years of which includes providing assistance to executive staff; OR an equivalent combination of education, training and experience.
Salary : $53,471 - $69,512